Executive Assistant (Manager)

PNB Holdings Corporation; Philippines; On-site; PHP 2,200,000 - 2,600,000; Full time

Job summary

PNB Holdings Corporation is seeking an experienced Executive Assistant to manage the President's schedule, draft communications, and safeguard confidential records. The role supports the Corporate Secretary in governance activities, board meetings, and the PSE listing process.

The candidate will coordinate travel, organize minutes, and ensure seamless executive operations with strong Microsoft Office proficiency and outstanding communication and organizational skills.

Qualifications

• Bachelor's degree in a related field as specified.
• 8+ years of experience as an Executive Assistant supporting C-level executives.
• 4+ years managerial experience in a publicly listed property management or real estate company.
• Knowledgeable in day-to-day executive operations and corporate governance.
• Advanced knowledge of Microsoft Office Suite.
• Excellent oral and written communication and records management skills.

Responsibilities

• Manage schedules/appointments for President and executives.
• Draft, review, and send communications; respond to executive emails.
• Organize confidential records for the executive office.
• Take minutes of management committee meetings.
• Assist Corporate Secretary in scheduling board meetings and agendas.
• Manage travel arrangements and expenses for executives.
• Capture and summarize meeting discussions, directives, and action items.
• Gatekeeper for executive office; handle inbound correspondence.
• Maintain archival integrity of corporate documents and records.

Skills

Executive support

Communication skills

Records management

Office software

Analytical skills

Time management

Decision making

Corporate governance

Problem solving

Education

Bachelor's degree in Legal Management/Legal Studies/Economics/Finance/Accountancy

Tools

Microsoft Office Suite

Job description

About the role

The Executive Assistant is responsible for managing the schedules and appointments of the President, drafting, reviewing, and sending communications, responding to executive‐level emails and concerns, organizing and safekeeping the confidential records of the executive office, and writing minutes of the management committee meeting. The incumbent shall also assist the Corporate Secretary in BOD activities, organizing annual stockholders' meetings, corporate governance, and the PSE listing process.

Key responsibilities

• Plans and schedules the COO, CFO, and President's meetings and appointments, and other events of the executive office

• Manages travel arrangements, itineraries, and expenses of the COO, CFO, and the President during official business trips in both local and international (e.g., airfare, hotel, and coordinating logistics/itinerary) and proactively anticipates and resolves conflicts to ensure seamless travel

• Prepares, edits, and distributes correspondence, reports, presentations, and any other forms of communication to concerned internal and external stakeholders

• Ensures that the materials for executive meetings are received on a timely basis by the concerned attendees

• Ensures that the meeting invitee list includes all relevant participants and arranges meeting space, audio‑visual equipment and other tools required

• Attends to executive meetings and captures and synthesizes the discussion, directives, business updates, commitments, action items, and key decisions by writing minutes of the meeting

• Fields incoming correspondence (phone calls, faxes, email) and concerns, and serves as all‑around gatekeeper to the President's office

• Ensures the organization and safekeeping of records of the executive office

• Assists the corporate secretary in scheduling board meetings and preparing detailed agendas

• Manages the archiving and safekeeping of all corporate documents, corporate seals, records of past minutes of the meeting, resolutions, articles of incorporation, and by‑laws

About you

• Bachelor's degree in Legal Management, Legal Studies, Economics, Finance, Accountancy, or any related field

• Minimum of eight (8) years of work experience as an Executive Assistant supporting C‑level executives

• At least four (4) years of managerial experience in a publicly listed property management or real estate company

• Knowledgeable in day‑to‑day executive operations

• Knowledgeable in corporate law, investments, business strategy, and executive management

• Advanced knowledge of using Microsoft Office Suite

• Excellent oral and written communication skills

• Excellent organization and records management skills

• Excellent analytical, problem‑solving, and decision‑making skills

• Excellent time management skills

PHC is a Company that values Diversity, Equality, and Inclusion. We are committed to building a team with diverse talents and skills regardless of backgrounds and creating an environment that respects and supports individual differences.