Strategic Executive Assistant to VP of Learning

Southwestern University PHINMA; Cebu City; On-site; PHP 420,000 - 620,000; Full time

Job summary

Southwestern University PHINMA is seeking an Executive Assistant to the Vice President for Learning. The role is full-time and on-site in Cebu City, focusing on high-level administrative support, calendar management, travel coordination, and expense reporting for academic initiatives.

You will draft correspondence, prepare presentations, and maintain records while acting as a key liaison with internal and external stakeholders to ensure timely follow-up on requests and deadlines.

Qualifications

• Strong executive support with discretion and confidentiality.
• Experience preparing and tracking expense reports and basic budgeting.
• Excellent written and verbal communication with diverse stakeholders.
• Proficient in calendaring, scheduling, and coordinating meetings/events.
• Proficient with office productivity tools (word processing, spreadsheets, presentations).
• Highly organized with attention to detail and deadlines.
• Experience in academic or educational settings is a plus.
• Bachelor’s degree in related fields is preferred.

Responsibilities

• Manage VP for Learning’s calendar, meetings, and travel plans.
• Prepare expense reports and supporting documentation.
• Draft and review correspondence and prepare presentations/reports.
• Organize records and maintain documentation for academic programs.
• Serve as primary contact for internal and external stakeholders.
• Coordinate learning-related projects and monitor deadlines.

Skills

Discretion & confidentiality

Expense reports

Communication skills

Calendaring & scheduling

Office productivity tools

Organizational skills

Academic environment experience

Education

Bachelor’s degree in Business Administration Education or related field

Tools

MS Office

Job description

Southwestern University PHINMA is seeking an Executive Assistant to the Vice President for Learning. The role is full-time and on-site in Cebu City, focusing on high-level administrative support, calendar management, travel coordination, and expense reporting for academic initiatives.

You will draft correspondence, prepare presentations, and maintain records while acting as a key liaison with internal and external stakeholders to ensure timely follow-up on requests and deadlines.