Executive Assistant to the President | ONSITE

Icon Equipment Solutions Philippines Inc; Parañaque; On-site; PHP 1,000,000 - 1,400,000; Full time

Job summary

Icon Equipment Solutions Philippines Inc. is seeking an Executive Assistant to provide high-level administrative and strategic support to the President.

The role requires exceptional communication, sound judgment, and the ability to manage complex schedules and confidential matters with professionalism and efficiency. In this role you will manage the President’s calendar, coordinate travel, prepare briefing materials and presentations, and draft executive communications.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 2+ years of experience supporting C-suite executives.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficient in MS Office / Google Workspace.

Responsibilities

• Manage and prioritize the President’s calendar, meetings, and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, briefing materials, and presentations.
• Draft correspondence, reports, and internal communications for the President.
• Screen calls, emails, and requests with timely follow-up.
• Track initiatives and support strategic priorities.

Skills

Calendar management

Executive support

Communication

Organizational skills

Confidentiality

MS Office / Google Workspace

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

The Executive Assistant will provide high-level administrative and strategic support. This role requires exceptional communication skills, sound judgment, and the ability to manage complex schedules and confidential matters with professionalism and efficiency.

Key Responsibilities

Executive Support

• Manage and prioritize the President’s calendar, meetings, and appointments
• Coordinate domestic and international travel arrangements
• Prepare meeting agendas, briefing materials, and presentations
• Draft correspondence, reports, and internal communications on behalf of the President
• Screen calls, emails, and requests, ensuring timely follow-up

Strategic & Operational Support

• Track key initiatives and ensure timely execution of strategic priorities
• Liaise with senior leadership, board members, and external partners
• Support board meetings, including preparation of materials and minutes
• Conduct research and compile reports for executive decision-making

Communication & Coordination

• Serve as a gatekeeper and primary point of contact for the President’s office
• Coordinate cross-functional projects and follow up on action items
• Maintain high levels of confidentiality and discretion

Administrative Excellence

• Organize and maintain files and records
• Process expense reports and budgets
• Plan executive events and high-level meetings

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• At least 2 years of experience supporting C-suite executives
• Exceptional written and verbal communication skills
• Strong organizational and time-management abilities
• High proficiency in Microsoft Office / Google Workspace
• Ability to work under pressure and manage multiple priorities