Executive Assistant To Ceo

Wadfow Tools Philippines Corp.; Caloocan; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading tools company in Metro Manila is seeking a highly organized Executive Assistant to support the President with comprehensive administrative tasks. The role involves managing schedules, preparing reports, and maintaining confidentiality. Ideal candidates should have experience as an executive assistant and strong organizational skills. This position offers an opportunity to work closely with executive leadership in a dynamic environment.

Qualifications

• Experience in an administrative or executive assistant role.
• Ability to manage complex schedules and corporate communications.

Responsibilities

• Manage and coordinate the President’s calendar.
• Prepare reports and documents for meetings.
• Handle confidential information with discretion.

Skills

Organization skills

Communication skills

Discretion

Education

Bachelor's degree or equivalent

Job description

We are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to the President. The ideal candidate will manage the President’s schedule, handle email correspondence, prepare reports, and perform a variety of other essential administrative duties. The Executive Assistant will be expected to maintain discretion and handle sensitive matters with confidentiality.

• Manage and coordinate the President’s calendar, including scheduling meetings, conference calls, and travel arrangements.
• Ensure the President is prepared for meetings with necessary documents and briefings.
• Monitor, prioritize, and respond to the President’s email correspondence.
• Screen phone calls, redirect inquiries, and handle requests appropriately.
• Assist in gathering necessary data, research, and information for reports and presentations.
• Ensure reports are completed and submitted in a timely manner, and present information in a clear, concise format.
• Coordinate all aspects of the President’s travel, including flights, accommodations, transportation, and itineraries.
• Prepare meeting materials, take meeting minutes, and follow up on action items.
• Handle confidential information with the utmost discretion and professionalism.
• Organize and maintain files, documents, and records, both physical and digital.
• Assist with special projects and ad-hoc tasks as required by the President.

• A bachelor's degree or equivalent is often preferred but not required.
• Previous experience in an administrative or executive assistant role is typically required.
• Experience in managing complex schedules, travel arrangements, and corporate communication is highly valued.