Executive Secretary to the President

JNGTech Industries Inc.; Rizal; On-site; PHP 1,486,325 - 2,080,856; Full time

Job summary

A leading technology company in the Philippines is seeking an Executive Secretary to provide comprehensive administrative and secretarial support at an executive level. Responsibilities include managing office communications, organizing travel logistics, and coordinating meetings. The ideal candidate will possess a Bachelor's degree, exhibit high proficiency in Microsoft Office, and demonstrate strong verbal and written communication skills. The role requires 100% willingness to travel for client visits and maintaining professional relationships across all levels of management.

Qualifications

• At least 1 year of experience in an Executive Secretary or related position.
• High proficiency in Microsoft Office Suite.
• Strong verbal and written English communication skills.
• Ability to manage multiple projects in a high-pressure environment.
• Willingness to travel for client visits and collections.

Responsibilities

• Manage office communications including correspondence.
• Coordinate the department’s calendar and meetings.
• Organize comprehensive travel itineraries for executives.
• Utilize MS Office to produce memos, reports, and presentations.
• Execute additional tasks and special projects as assigned.

Skills

Microsoft Office Suite

Strong English communication

Organizational skills

Project management

Professional relationship building

Picture and video editing (Canva)

Education

Bachelor's degree

Job description

This position provides executive-level administrative and secretarial support. Key responsibilities include managing office communications, coordinating logistics for visitors, and overseeing complex scheduling and meeting arrangements.

Primary Responsibilities:

• Correspondence Management: Manage all outgoing or incoming correspondence including e-mail, letters, packages etc.
• Calendar Coordination: Manage the department’s schedule, including the organization of meetings and appointments.
• Travel Logistics: Coordinate comprehensive travel itineraries, including flights, lodging, and ground transportation for executives, staff, and external consultants.
• Document Production: Utilize MS Office (Word, Excel, PowerPoint) to draft memos, reports, and presentations as directed.
• Ad-hoc Support: Execute additional tasks and special projects as assigned by leadership.
• Manage confidential documents ensuring they remain secure
• Manage office supplies and interact with suppliers
• Perform research and prepare presentations and reports about the results

Qualifications

• Bachelor’s degree with at least 1 year of experience of working on a Executive Secretary or other related position
• High proficiency in Microsoft Office Suite.
• Strong verbal and written English communication skills.
• Proven track record of balancing multiple projects simultaneously while maintaining high standards in a high‑pressure environment.
• Proven ability to build professional relationships with all levels of management.
• Excellent organizational skills and a professional demeanor.
• Have knowledge in editing pictures and videos using Canva or other editing apps
• Mobility: 100% willingness to travelfor client visits and collection purposes.