Executive assistant of the President

All Done 88 Construction Orporation; Metro Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

All Done 88 Construction Orporation in Metro Manila seeks an experienced Executive Assistant to manage the President’s calendar, coordinate meetings, and prepare executive documents. You will handle confidential information with discretion while liaising with department heads, clients, and partners

and you will support travel, events, and ad hoc projects. The role requires strong organizational skills and a proactive, dependable approach.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or related field.
• Minimum 5 years of experience in executive assistance or administrative management.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and ability to handle confidential information.
• Demonstrated ability to manage multiple schedules and high-level communications.
• Proficient in Microsoft Office/Google Workspace and other office productivity tools.
• Experience in corporate or financial services environment is an advantage.
• Mature, professional, proactive, and highly dependable.

Responsibilities

• Manage the President’s calendar, appointments, meetings, and schedules.
• Coordinate meetings, business appointments, and corporate activities.
• Prepare presentations, reports, meeting minutes, correspondence, and other executive documents.
• Handle confidential information and communications with professionalism and discretion.
• Coordinate with department heads, clients, business partners, and other stakeholders.
• Monitor and follow up on assigned tasks, deadlines, and executive directives.
• Assist the President in organizing business trips, events, and special projects.
• Maintain organized records and important executive files.
• Provide administrative and operational support as needed.
• Perform other duties and responsibilities that may be assigned by the President.

Skills

Calendar management

Executive support

Documentation

Communication

Confidential information handling

MS Office/Google Workspace

Meeting coordination

Stakeholder coordination

Education

Bachelor's degree in Business Administration

Office Management

Communication

Tools

Microsoft Office

Google Workspace

Job description

Job Description

• Manage the President’s calendar, appointments, meetings, and schedules.

• Coordinate meetings, business appointments, and corporate activities.

• Prepare presentations, reports, meeting minutes, correspondence, and other executive documents.

• Handle confidential information and communications with professionalism and discretion.

• Coordinate with department heads, clients, business partners, and other stakeholders.

• Monitor and follow up on assigned tasks, deadlines, and executive directives.

• Assist the President in organizing business trips, events, and special projects.

• Maintain organized records and important executive files.

• Provide administrative and operational support as needed.

• Perform other duties and responsibilities that may be assigned by the President.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, Communication, or a related field.

• Minimum 5 years of experience in executive assistance or administrative management.

• Excellent organizational, communication, and time-management skills.

• Strong attention to detail and ability to handle confidential information.

• Demonstrated ability to manage multiple schedules and high-level communications.

• Proficient in Microsoft Office/Google Workspace and other office productivity tools.

• Experience in the corporate or financial services environment is an advantage.

• Mature, professional, proactive, and highly dependable.