Executive Assistant to the Managing Director and Operations Lead

T ONE PROJECT MANAGEMENT INC.; Taguig; Hybrid; PHP 350,000 - 520,000; Full time

Job summary

The Executive Assistant at T ONE PROJECT MANAGEMENT INC. will manage calendars, correspondence, and administrative tasks to support executive leadership. You will coordinate meetings and events, prepare reports and presentations, record minutes, and track strategic initiatives to ensure operational efficiency.

A proactive communicator with strong MS Office skills is essential. Candidates should have 3+ years of EA experience, a Bachelor's degree in a related field, excellent English writing and

Qualifications

• 3+ years of Executive Assistant experience.
• Bachelor's degree in related field.
• Excellent English communication skills.
• Strong written and verbal abilities.
• Discretion with confidential information.

Responsibilities

• Manage calendar, meetings, and travel arrangements.
• Act as primary contact for correspondence and inquiries.
• Prepare reports, presentations, and correspondence.
• Organize materials for executive meetings (agendas, reports).
• Record and distribute meeting minutes and follow-up items.
• Coordinate logistics for events and client meetings.
• Track progress of strategic initiatives and projects.
• Ensure smooth communication with department heads.
• Research market trends and operational insights.
• Handle sensitive information with discretion.

Skills

MS Excel

MS Word

PowerPoint

Communication

Analytical skills

Market research

Report preparation

Stakeholder liaison

Education

Bachelor's degree

Office Admin/Business Admin/Psychology

Tools

MS Office Suite

Job description

About the role

The Executive Assistant supports by managing calendar, correspondence, and administrative needs. The role involves coordinating executive meetings and events, tracking strategic initiatives, maintaining confidential records, and ensuring operational efficiency through meticulous organization and proactive problem-solving.

Key responsibilities

• Manage and maintain calendar, including scheduling meetings, appointments, and travel arrangements

• Act as the primary point of contact for managing correspondence, calls, and inquiries on behalf

• Prepare reports, presentations, and correspondence in alignment with the directives

• Organize and prepare materials for executive meetings, including agendas, presentations, and reports

• Record and distribute minutes from meetings and ensure follow-up on actionable items

• Coordinate logistics for events and client meetings involving

• Assist in tracking and monitoring the progress of strategic initiatives and operational projects

• Ensure smooth communication and coordination with department heads and stakeholders

• Research and analyze market trends, competitive data, and operational insights to support the decisions

• Handle sensitive and confidential information with discretion and integrity

About you

• 3+ years of relevant experience as an Executive Assistant, preferably supporting executives

• Bachelor's degree in office administration, Business Administration, Psychology, or a related field

• Good command of the English language in both oral and written communication

• Excellent written and verbal communication skills – articulate in explaining complex concepts and findings

• Strong interpersonal skills for liaising with internal and external stakeholders

• Adept at market research, strong analytical and problem-solving skills, and report preparation to assist in decision-making

• Ability to manage multiple priorities and maintain meticulous attention to detail

• Ability to anticipate issues and provide proactive solutions

• Proven track record of maintaining discretion with sensitive information

• Strong proficiency in MS Excel, Word and PowerPoint is required