Executive Assistant to Managing Director – Business Operations

Manpower Outsourcing Services, Inc.; Taguig; On-site; PHP 446,000 - 781,000; Full time

Job summary

Manpower Outsourcing Services, Inc. is seeking an experienced executive assistant to provide comprehensive support across operations, process improvement, compliance, and data privacy management.

You will assist the MD, coordinate cross-functional initiatives, prepare briefing notes and presentations, and ensure policy alignment with local regulations and company standards. The role requires strong English communication, confidentiality, and the ability to manage multiple priorities, travel

Qualifications

• Bachelor's degree in business or related field.
• Minimum 2 years of executive assistance or office administration experience.
• Strong organizational and time-management skills with multiple priorities.
• Excellent written and verbal English communication.
• Proficient in Word, Excel, PowerPoint, Outlook and other business systems.

Responsibilities

• Review and improve process workflows and documentation across units.
• Ensure policy compliance and monitor local law alignment.
• Support Data Privacy Protection and compliance with local regulations.
• Handle basic IT tasks and coordinate with Regional IT on IT matters.
• Prepare briefing notes, reports, minutes, and presentations for meetings.
• Assist MD and Sales with scheduling, travel, and executive calendars.
• Coordinate annual Board of Directors meetings and document management.
• Support marketing and service delivery teams and ensure alignment with goals.

Skills

Executive support

Office administration

Data privacy awareness

Policy compliance

English communication

Education

Bachelor's degree in Business Administration/Management/Human Resources/Finance

Tools

Microsoft Office

Business systems

Job description

About the role

This role provides comprehensive executive and operational support across multiple business functions, including process improvement, compliance management, executive assistance to the MD, and coordination of cross-functional initiatives. The position involves managing company operations, ensuring policy compliance, handling data privacy protection, and supporting sales, marketing, and service delivery teams.

Key responsibilities

• Review and improve process workflows and documentation of company operations in each Business Unit/Department
• Check and monitor compliance with all company policies and local law compatibility
• Handle Data Privacy Protection and compliance applicability with local law
• Handle basic IT tasks, Cyber Security Protection, and coordinate with Regional IT for IT-related matters
• Evaluate and update company policy based on local authorities and government updates
• Coordinate yearly BOD meetings and update all share folders as needed
• Process signing of Secretary Certificate and distribution
• Assist the Sales Team with organizational tasks and coordination
• Provide executive support to MD in meeting preparation, coordinate agendas, compile briefing notes, and make presentations
• Assist MD and Sales Team in launching marketing campaigns, ensuring alignment between sales goals and promotional strategies

About you

• Bachelor's degree in Business Administration, Management, Human Resources, Finance, or a related field
• Minimum of 2 years of experience in executive assistance, office administration, or a similar support role
• Strong organizational and time management skills, with the ability to handle multiple priorities and deadlines
• Excellent written and verbal communication skills in English
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other business systems
• High level of professionalism, discretion, and ability to maintain confidentiality
• Strong interpersonal skills with the ability to work effectively with all levels of management and external stakeholders
• Ability to prepare reports, presentations, meeting minutes, and business correspondence
• Detail-oriented, proactive, and capable of working independently with minimal supervision
• Experience in coordinating travel arrangements, meetings, events, and executive calendars is an advantage