Executive Assistant To Ceo

Dynamic Talent Solutions; Muntinlupa; On-site; PHP 391,000 - 614,000; Full time

Job summary

An innovative administrative consulting firm in Metro Manila is looking for an experienced Executive Assistant to provide support for C-level executives. The role involves managing correspondence, calendars, travel arrangements, and event planning. Candidates must have at least 1 year experience in a similar role, proficiency in Microsoft Office, and strong organizational skills. The position requires onsite work in Alabang and the ability to work in a day shift supporting the AU timezone.

Qualifications

• Minimum of 1 year as an Executive Assistant or in a similar administrative role supporting C-levels.
• Strong and stable work history demonstrating long-term commitment.
• High level of professionalism and discretion.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong meeting management, travel coordination, and event planning skills.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Onsite work in Alabang.
• Day shift, AU time zone coverage.
• Available to start ASAP.

Responsibilities

• Provide correspondence and calendar management support using Microsoft Office tools.
• Proactively manage Partner/Director calendars and coordinate with stakeholders.
• Arrange and coordinate meetings end-to-end, including logistics.
• Manage domestic and international travel arrangements.
• Support planning and coordination of events.
• Support planning and coordination of events and firm activities.

Skills

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Strong meeting management skills

Excellent organizational skills

Strong written and verbal communication skills

Attention to details

Communication skills

Discretion & attention to detail

Onsite in Alabang

AU time zone support

ASAP start

C-level support

Education

At least high school graduate (old curriculum)

Job description

QUALIFICATIONS

• Minimum of 1 year as an Executive Assistant or in a similar administrative role supporting C-levels
• At least high school graduate (old curriculum)
• Strong and stable work history—someone who demonstrates long-term commitment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong meeting management, travel coordination, and event planning skills
• Excellent organizational and time-management abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to details
• Can work onsite in Alabang
• Able to work day-shift, supporting AU time zone
• Can start ASAP

RESPONSIBILITIES

Correspondence, Meeting & Diary Management

• Provide efficient and professional correspondence and calendar management support using Microsoft Office tools.
• Proactively manage Partner/Director calendars, resolve scheduling conflicts, and coordinate with internal and external stakeholders.
• Understand stakeholder priorities and translate them into effective diary management.
• Arrange and coordinate meetings end-to-end, including logistics, materials preparation, and minute-taking when required.
• Manage domestic and international travel arrangements, including travel documentation and expense processing.
• Support planning and coordination of events and firm activities.

Operational Management & Reporting

• Ensure timely completion of timesheets, expense claims, and time/expense transfers.
• Assist in processing WIP/CRM reports to support financial management reporting.
• Provide administrative support to colleagues during periods of absence.

People & Administrative Support

• Support performance management cycles, including goal setting, engagement reviews, and quarterly check-ins.
• Provide recruitment administrative support.
• Assist with onboarding and offboarding processes, including resignation processing, asset return coordination, and reconciliation of People Movements Reports.
• Respond to People Direct queries and other employee-related administrative concerns.
• Build strong working relationships across teams and stakeholders.
• Ensure compliance with company policies, including independence requirements.