Personal Admin Assistant (Office-based | ASAP)

Australian Outsource Desk Inc.; Angeles; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

HMO and mandated benefits

Office-based work environment

Career growth opportunities

Job summary

Australian Outsource Desk Inc. is seeking a highly organized Personal Admin Assistant to provide day-to-day administrative support to a client. You will handle scheduling, emails, travel logistics, and document management in an office-based setup in Angeles City, Pampanga.

The role requires 1–2 years of related experience, strong communication, and meticulous attention to detail. Immediate start and full-time onsite work are expected, with benefits included.

Qualifications

• Bachelor's degree preferred in Business/Office Administration or related field.
• 1–2 years of Personal/Executive/Administrative Assistant experience.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficient with MS Office, Google Workspace, email, and spreadsheets.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Manage client daily calendar, appointments, and schedules.
• Coordinate meetings, travel, and personal/business bookings.
• Handle emails, messages, and phone calls for the client.
• Prepare and maintain documents, files, and reports.
• Assist with travel arrangements and logistics.
• Maintain confidentiality of sensitive information.
• Provide general administrative support and ad hoc tasks.
• Proactively update the client on task status and deadlines.

Skills

Microsoft Office

Google Workspace

Email management

Communication

Organizational skills

Time management

Education

Bachelor's degree in a relevant field

Job description

PERSONAL ADMIN ASSISTANT

Location: Sto. Domingo, Angeles City, Pampanga
Work Setup: Office-Based
Employment Type: Full-Time
Schedule: Monday to Friday
Start Date: Immediate

Job Summary:

We are looking for a highly organized, professional, and dependable Personal Admin Assistant to provide day-to-day administrative and personal support to a client. The successful candidate will be responsible for managing schedules, email management, coordinating appointments, handling correspondence, organizing documents, and assisting with various personal and business-related tasks.

Key Responsibilities:

• Manage and maintain the client's daily calendar, appointments, and schedules.
• Coordinate meetings, appointments, bookings, and other personal or business commitments.
• Handle emails, messages, phone calls, and other correspondence as required.
• Prepare, organize, and maintain documents, files, records, and reports.
• Assist with travel arrangements, reservations, itineraries, and other logistics.
• Coordinate with suppliers, service providers, clients, and other contacts.
• Conduct online research and gather information as requested.
• Assist with personal errands and administrative tasks when required.
• Monitor schedules, deadlines, and follow-ups to ensure tasks are completed on time.
• Maintain confidentiality of personal, financial, business, and other sensitive information.
• Provide general administrative support and assist with ad hoc tasks.
• Proactively identify tasks that need attention and provide timely updates to the client.

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Communications, or a related field is preferred.
• At least 1-2 years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Client Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office, Google Workspace, email, spreadsheets, and online tools.
• Ability to manage multiple tasks and prioritize work effectively.
• Strong attention to detail and accuracy.

• Trustworthy and capable of handling confidential information.
• Proactive, resourceful, and able to work with minimal supervision.
• Willing to perform both administrative and personal support tasks.
• Must be willing to work full-time onsite in Angeles City.
• Must be available for immediate start.

Preferred Skills

• Experience supporting Australian clients or international clients.
• Experience managing calendars, appointments, travel arrangements, and bookings.
• Strong knowledge of Google Workspace and Microsoft Office.
• Experience handling confidential and sensitive information.
• Strong follow-up and coordination skills.
• Valid driver's license is an advantage but not required.

What We Offer

• Full-time, permanent position
• Competitive Salary, based on experience and skills
• Office-based work environment
• Monday to Friday schedule
• Immediate start
• Professional and supportive workplace
• HMO and mandated benefits
• Opportunity for career growth