Executive Assistant

Australian Outsource Desk Inc.; Angeles; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Office-based in Angeles City

Morning shift

Immediate start

HMO & mandated benefits

Job summary

Australian Outsource Desk Inc. in Angeles City, Pampanga, is seeking an Executive Assistant to provide administrative and client support to the team.

The role includes managing calendars, handling communications, and preparing materials to ensure smooth executive operations. The ideal candidate has at least 2 years of experience as EA/VA/Administrative Assistant, excels in MS Office and Google Workspace, and is comfortable in a fast-paced, office-based environment on a morning shift with an

Qualifications

• At least 2 years of relevant experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Personal Assistant, or Client Support.
• Proven Executive Assistant experience is highly preferred.
• Experience providing administrative and client support is required.

Responsibilities

• Provide comprehensive administrative and executive support to management.
• Manage calendars, appointments, meetings, and schedules.
• Handle email correspondence, follow-ups, and general communications.
• Prepare documents, reports, presentations, and other administrative materials.
• Coordinate meetings, appointments, and internal/external communications.
• Assist with client communications and provide professional client support.
• Maintain organized digital and administrative records.
• Perform data entry, documentation, filing, and other general administrative tasks.
• Coordinate with internal teams, clients, and external contacts as required.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist management with day-to-day operational and administrative requirements.
• Handle confidential information with professionalism and discretion.
• Willing to work office-based in Angeles City, Pampanga.
• Willing to work on a morning shift.

Skills

Executive support

Calendar management

Email management

Documentation

Client coordination

Organization

Communication

Multitasking

Independence

Tools

Microsoft Office

Google Workspace

Job description

EXECUTIVE ASSISTANT

Location: Angeles City, Pampanga
Work Setup: Office-Based
Schedule: Morning Shift
Employment Type: Full-Time
Start Date: Immediate Start

Job Description

We are looking for a highly organized, proactive, and reliable Executive Assistant to provide administrative and client support to the team. The successful candidate will be responsible for managing day-to-day administrative tasks, coordinating schedules, handling communications, and ensuring that executive and client-related activities are completed efficiently and professionally.

The ideal candidate must have previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Client Support and be comfortable working in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative and executive support to management.

• Manage calendars, appointments, meetings, and schedules.

• Handle email correspondence, follow-ups, and general communications.

• Prepare documents, reports, presentations, and other administrative materials.

• Coordinate meetings, appointments, and internal/external communications.

• Assist with client communications and provide professional client support.

• Maintain organized digital and administrative records.

• Perform data entry, documentation, filing, and other general administrative tasks.

• Coordinate with internal teams, clients, and external contacts as required.

• Monitor deadlines, tasks, and follow-ups to ensure timely completion.

• Assist management with day-to-day operational and administrative requirements.

• Handle confidential information with professionalism and discretion.

• Perform other administrative and executive support duties as assigned.

Qualifications

• At least 2 years of relevant experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Personal Assistant, or Client Support.

• Proven Executive Assistant experience is highly preferred.

• Experience providing administrative and client support is required.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office and Google Workspace.

• Strong email management, calendar management, and documentation skills.

• Ability to multitask, prioritize responsibilities, and meet deadlines.

• Detail-oriented, proactive, and able to work independently.

• Professional and confident when communicating with clients and management.

• Able to handle confidential and sensitive information appropriately.

• Willing to work office-based in Angeles City, Pampanga.

• Willing to work on a morning shift.

• Available to start immediately.

Preferred Skills

• Experience supporting executives, business owners, or senior management.

• Experience working with Australian clients or companies.

• Familiarity with CRM, scheduling, project management, or communication tools.

• Strong follow-up and coordination skills.

• Ability to anticipate management needs and take initiative.

What We Offer

• Full-time employment

• Permanent morning shift

• Office-based work in Angeles City

• Immediate start!

• Professional and supportive work environment

• Competitive salary package

• HMO and mandated benefits