Executive Administration Specialist

Australian Outsource Desk Inc.; Angeles; On-site; PHP 391,000 - 670,000; Full time

Benefits offered by this job

Permanent Morning Shift aligned with 澳

Office-Based Work Setup

HMO

Government-mandated benefits

Annual salary increase

Professional growth and developmentOp

Job summary

Australian Outsource Desk Inc. in Angeles City, Pampanga is seeking an Executive Admin Specialist to provide administrative and operational support, coordinating schedules, correspondence, documentation, and meetings while upholding confidentiality.

The role requires 2+ years of related experience, strong English communication, proficiency in Microsoft Office and Google Workspace, and the ability to handle multiple tasks with minimal supervision on Australian business hours.

Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Personal Assistant, or similar role.
• Experience supporting Australian clients or businesses is highly preferred.
• Strong administrative, organizational, and time-management skills.
• Excellent written and verbal English communication skills.
• Highly organized, detail-oriented, proactive, and reliable.
• Ability to manage multiple priorities with minimal supervision.
• Strong follow-through and problem-solving skills.
• Proficient in Microsoft Office and Google Workspace.
• Comfortable working with calendars, email platforms, spreadsheets, and online business tools.
• Professional, trustworthy, and capable of handling confidential information.

Responsibilities

• Provide administrative and operational support and coordination.
• Manage schedules, correspondence, documentation, meetings, and day-to-day administrative requirements while maintaining confidentiality.
• Act as a key point of coordination in an executive environment.
• Support calendars, emails, spreadsheets, and online business tools.

Skills

Executive support

Calendar management

Email management

Communication skills

Organization

Time management

Confidentiality

Problem solving

Attention to detail

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Executive Administrative Specialist

Work Location: Plaza Victoria Building, Sto. Domingo, Angeles City, Pampanga
Work Setup: Office-Based
Employment Type: Full-Time
Shift: Morning Shift / Australian Business Hours
Start Date: Immediate

JOB SUMMARY

We are seeking a highly organized, proactive, and professional Executive Admin Specialist to provide administrative and operational support. The successful candidate will act as a key point of coordination, managing schedules, correspondence, documentation, meetings, and day-to-day administrative requirements while maintaining a high level of confidentiality and professionalism.

QUALIFICATIONS

• 2+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, Personal Assistant, or similar role.

• Experience supporting Australian clients or businesses is highly preferred.

• Strong administrative, organizational, and time-management skills.

• Excellent written and verbal English communication skills.

• Highly organized, detail-oriented, proactive, and reliable.

• Ability to manage multiple priorities with minimal supervision.

• Strong follow-through and problem‑solving skills.

• Proficient in Microsoft Office and Google Workspace.

• Comfortable working with calendars, email platforms, spreadsheets, and online business tools.

• Professional, trustworthy, and capable of handling confidential information.

KEY COMPETENCIES

• Executive & Administrative Support

• Calendar & Time Management

• Email & Correspondence Management

• Communication & Coordination

• Document & Records Management

• Research & Reporting

• Task & Deadline Management

• Attention to Detail

• Confidentiality & Discretion

• Problem‑Solving & Initiative

PREFERRED EXPERIENCE

• Previous experience working directly with executives, business owners, or management.

• Experience using CRM, project management, scheduling, or communication platforms.

• Experience handling both business and personal administrative tasks for an executive.

BENEFITS

• Permanent Morning Shift aligned with Australian business hours

• Office-Based Work Setup

• HMO

• Government-mandated benefits

• Annual salary increase

• Professional growth and development opportunities