Executive Assistant to the CEO - Proactive Admin & Support

Australian Outsource Desk Inc.; Angeles; On-site; PHP 30,000 - 46,000; Full time

Job summary

Australian Outsource Desk Inc. is seeking an Executive Assistant to the CEO based in Angeles City, Pampanga. This office-based role requires a morning shift and immediate start to support the executive with calendar management, travel arrangements, and communications.

Ideal candidates have 2–3 years in similar roles, strong organizational skills, and excellent English. You will handle confidential information and coordinate with staff and external contacts to ensure efficient operations.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 2–3 years of experience in EA/PA roles or similar.
• Experience supporting executives or international clients is an advantage.
• Strong English verbal and written communication required.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information professionally.

Responsibilities

• Manage executive calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, agendas, notes, and follow-ups.
• Handle emails, calls, and correspondence professionally.
• Prepare reports, presentations, and other documents.
• Arrange travel, itineraries, transport, and accommodations.
• Act as liaison between executive, staff, clients, and suppliers.
• Maintain confidential files and monitor deadlines.
• Assist with personal appointments and errands as needed.
• Provide general administrative support and proactive problem solving.

Skills

English communication

Organizational skills

Time management

Multitasking

Discretion

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Calendar management tools

Job description

Australian Outsource Desk Inc. is seeking an Executive Assistant to the CEO based in Angeles City, Pampanga. This office-based role requires a morning shift and immediate start to support the executive with calendar management, travel arrangements, and communications.

Ideal candidates have 2–3 years in similar roles, strong organizational skills, and excellent English. You will handle confidential information and coordinate with staff and external contacts to ensure efficient operations.