Executive Assistant

Reyes Tacandong & Co.; Makati; On-site; PHP 350,000 - 550,000; Full time

Job summary

Reyes Tacandong & Co. is seeking an Executive Assistant to support the leadership team with comprehensive administrative duties, ensuring smooth operations and enabling executives to focus on strategic initiatives.

You will manage scheduling, draft and send communications, organize meetings, handle billing/document processing, greet guests, and coordinate logistics with hotels and vendors. The role requires excellent written and verbal communication, strong attention to detail, and the ability

Qualifications

• Excellent written and verbal communication.
• Strong attention to detail.
• Ability to multitask and prioritize.
• Proficiency with common office software (MS Office, Teams).

Responsibilities

• Manage scheduling for executive(s).
• Draft, review and send communications for executives.
• Process documents, especially billing and collections.
• Organize and prepare for meetings and arrange logistics.
• Answer calls and relay messages to executives.
• Prioritize emails and respond when needed.
• Maintain records for executives.
• Coordinate with hotels, restaurants, and vendors as needed.
• Perform general administrative tasks like filing, scanning, and data entry.
• Greet guests, clients, and vendors; direct them to appropriate contacts.
• Oversee daily driver schedules and coordinate routes/appointments.
• Manage petty cash and receipts with proper signatures.
• Monitor office supplies and place orders as required.

Skills

Communication skills

Attention to detail

Multitasking

Microsoft Office

Interpersonal skills

Tools

Microsoft Office

Microsoft Teams

Job description

We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic initiatives.

A. SUMMARY OF RESPONSIBILITIES

• Manage scheduling for company executive(s).
• Draft, review and send communications on behalf of company executive(s).
• Document processing especially billings and collections
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Prioritize emails and respond when necessary.
• Maintain various records and documents for company executive(s).
• Ad hoc tasks for good business including coordination with hotels, restaurants, etc.
• Perform administrative support tasks, including filing, photocopying, scanning, and data entry.
• Greet guests, clients, and vendors, directing them to the appropriate person or office.
• Manage the daily schedule for company drivers, including coordinating routes and appointments.
• Manage the office petty cash fund (disbursing funds, collecting receipts, and ensuring proper signatures).
• Monitor office supplies and place orders when necessary.

B. QUALIFICATIONS

• Excellent written and verbal communication skills.
• Ability to pay attention to detail.
• Ability to multitask.
• Basic understanding of frequently used computer software and programs, such as Microsoft Office and Microsoft Teams.
• Interpersonal skills.
• Work experience is an advantage.