Executive Assistant to CEO – International Holding Company

KaDe Executive Search; Manila; On-site; PHP 600,000 - 900,000; Full time

Job summary

KaDe Executive Search is seeking an Executive Assistant to the CEO/Founder for its international holding company with activities in Europe, Dubai/UAE and expansion into Asia, including the Philippines. This is a hands-on role serving as the CEO's trusted right hand across multiple companies and ventures.

You will manage calendars, coordinate international meetings, prepare presentations, and organize travel while handling confidential information with discretion.

Qualifications

• 3–5 years of relevant professional experience.
• Experience as an EA/PA to CEO/Founder or similar roles.
• Excellent spoken and written English.
• Strong organizational skills and time management.
• High level of discretion and confidentiality.
• Strong communication with executives and partners.

Responsibilities

• Manage the CEO's calendar, meetings, and priorities.
• Coordinate international meetings across Europe, Dubai/UAE, and Asia.
• Manage emails, correspondence and follow-ups.
• Prepare meetings, documents, and presentations with background information.
• Track projects, deadlines, decisions and actions.
• Follow up with managers, employees and external partners.
• Coordinate activities across the Group's businesses.
• Conduct research on companies, people, investments, properties and opportunities.
• Prepare concise reports and management summaries.
• Organize international travel and detailed itineraries.

Skills

Executive support

English proficiency

Time management

Attention to detail

Discretion

Professional communication

Stakeholder management

Multitasking

Job description

About the role

This is an Executive Assistant position working directly with the CEO/Founder of an international holding company with business activities in Europe, Dubai/UAE, and expanding to Asia, particularly the Philippines. The Group operates across several industries, including Executive Search & Executive Advisory, Food & Beverage, Property & Real Estate Investments, IT & Software, and other investments and new business ventures. This is not a traditional administrative assistant position. You will become the CEO's trusted right hand and help manage multiple companies, projects, investments and international business activities.

Key responsibilities

• Manage the CEO's calendar, meetings, appointments and priorities

• Coordinate international meetings across Europe, Dubai/UAE and Asia

• Manage emails, correspondence and important follow-ups

• Prepare meetings, documents, presentations and background information

• Track projects, deadlines, decisions and outstanding actions

• Follow up proactively with managers, employees and external business partners

• Coordinate activities across the Group's different businesses

• Conduct research on companies, people, investments, properties and new business opportunities

• Prepare concise reports, presentations and management summaries

• Organize international travel and detailed itineraries

About you

• Minimum 3-5 years of relevant professional experience

• Previous experience as an Executive Assistant, Personal Assistant to CEO/Founder, Senior Executive Assistant, Executive Office Coordinator, Project Coordinator, Office Manager, or Junior Chief of Staff

• Excellent spoken and written English

• Excellent organizational and time-management skills

• Strong attention to detail

• Strong research and problem-solving abilities

• High level of discretion and confidentiality

• Professional communication skills

• Confidence communicating with executives, managers and external business partners

• Ability to manage multiple priorities simultaneously