Executive Assistant to Founder & Leadership Team

VA Masters; Naga; On-site; PHP 360,000 - 600,000; Full time

Job summary

VA Masters is seeking an experienced Executive Assistant to support our founder and leadership team in the Philippines. You will own calendars, inboxes, follow-ups, and task tracking, ensuring nothing slips and priorities stay on track.

Ideal candidates communicate directly with senior leadership, are highly organized, and can manage multiple tasks with attention to detail. This role is on-site to support rapid decision-making for a growing company.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leaders.
• Strong calendar and email management (Google Workspace).
• Excellent organizational skills and ability to track multiple tasks and deadlines.
• Excellent English speaking and writing; confident in direct calls with leadership.
• Detail-oriented; observant of detail; capable of managing own time.
• Strong communication skills.

Responsibilities

• Own executive calendars; schedule meetings and resolve conflicts.
• Monitor and reply to emails on the executive's behalf.
• Follow up with team and external contacts to meet deadlines.
• Maintain task tracker in Google Sheets with status updates on proposals and RFPs.
• Prepare agendas and capture action items for meetings.
• Keep documents, files, and shared folders organized and easy to find.
• Flag priorities, risks, and overdue items to the executive.
• Handle ad hoc administrative requests and asynchronous tasks independently.
• Build routines and simple processes to lighten the executive's workload.

Skills

Executive Support

Calendar management

Email management

Organization

Communication

Time management

English proficiency

Tools

Google Workspace

Job description

VA Masters is seeking an experienced Executive Assistant to support our founder and leadership team in the Philippines. You will own calendars, inboxes, follow-ups, and task tracking, ensuring nothing slips and priorities stay on track.

Ideal candidates communicate directly with senior leadership, are highly organized, and can manage multiple tasks with attention to detail. This role is on-site to support rapid decision-making for a growing company.