Personal Assistant VA

VA Masters; Passi; In loco; PHP 420.000 - 720.000; Tempo pieno

Descrizione del lavoro

vamasters, Inc. is seeking an experienced Executive Assistant to support a founder and fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking, and communicate directly with senior leadership.

This role requires a proactive, organized, discreet individual who can coordinate with a US-based team asynchronously, maintain high standards of English communication, and help the leadership stay on top of priorities and deadlines.

Competenze

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders.
• Strong calendar and email management skills (Google Workspace: Gmail, Google Calendar, Google Sheets).
• Excellent organizational skills and the ability to track multiple tasks and deadlines.
• Comfort following up persistently and professionally with internal and external contacts.
• Excellent spoken and written English, with confidence in direct calls with leadership.
• Discerning, self-directed, and steady in follow-through.
• Strong communication skills.

Mansioni

• Manage and maintain the executive's calendar, scheduling meetings and resolving conflicts.
• Monitor, organize, and reply to emails on the executive's behalf.
• Follow up with team members and external contacts to keep projects and deadlines on track. Maintain and update the task tracker in Google Sheets, including status updates on active proposals and RFPs.
• Coordinate key meetings, prepare agendas, and capture action items.
• Keep documents, files, and shared folders organized and easy to find.
• Flag priorities, risks, and overdue items to the executive before they turn into problems.
• Handle ad hoc administrative requests and support asynchronous tasks independently.
• Build routines and simple processes that lighten the executive's workload over time.

Conoscenze

Executive support

Calendar management

Email management

Organization

English communication

Follow-through

Communication with leadership

Descrizione del lavoro

Job Summary:

A founder moving at startup speed needs someone who makes sure nothing slips, and an experienced Executive Assistant will be that person for our founder and fast-moving leadership team. You will own calendars, inboxes, follow-ups, and task tracking. An organized, proactive person who is comfortable communicating directly with senior leadership is the ideal fit.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings and resolving conflicts
• Monitor, organize, and reply to emails on the executive's behalf
• Follow up with team members and external contacts to keep projects and deadlines on trackMaintain and update the task tracker in Google Sheets, including status updates on active proposals and RFPs
• Coordinate key meetings, prepare agendas, and capture action items
• Keep documents, files, and shared folders organized and easy to find
• Flag priorities, risks, and overdue items to the executive before they turn into problems
• Handle ad hoc administrative requests and support asynchronous tasks independently
• Build routines and simple processes that lighten the executive's workload over time

Mandatory Skills:

• Proven experience as an Executive Assistant or in a similar role supporting senior leaders
• Strong calendar and email management skills (Google Workspace: Gmail, Google Calendar, Google Sheets)
• Excellent organizational skills and the ability to track multiple tasks and deadlines
• Comfort following up persistently and professionally with internal and external contacts
• Excellent spoken and written English, with confidence in direct calls with leadership
• Discerning, self-directed, and steady in follow-through
• Strong communication skills

Preferred Skills:

• Experience supporting a founder or executive at a startup or fast-growing company
• Familiarity with RFP, proposal, or bid coordination
• Experience with task management tools such as Asana, ClickUp, Notion, or Trello
• Calm and organized when several projects land at the same time
• Prior experience working asynchronously with a US-based team
• A proactive mindset, anticipating needs rather than waiting for instructions

Why Join Us:

Work directly with company leadership in a high-trust role at an exciting stage of growth. You will be a key part of a small, driven team, with room to expand your responsibilities as the company grows. If you enjoy keeping things organized and making a real difference behind the scenes, we would love to meet you.