Executive Assistant to Founders: Calendar, Inbox & Projects

VA Masters; Isabela; On-site; PHP 300,000 - 540,000; Full time

Job summary

VA Masters in the Philippines is seeking an experienced Executive Assistant to support our founder and fast-moving leadership team. You will manage calendars, inboxes, follow-ups, and task tracking to keep things running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable communicating directly with senior leaders.

Proficiency with Google Workspace and common task tools is a plus. This role offers growth as the company scales and a high-trust environment for independent

Qualifications

• Proven experience supporting senior leaders as an EA or similar role.
• Strong calendar and email management using Google Workspace.
• Excellent organizational skills with ability to track multiple tasks and deadlines.
• Comfortable following up persistently and professionally with internal and external contacts.

Responsibilities

• Maintain the executive's calendar, scheduling meetings and resolving conflicts
• Monitor and organize the executive's email, replying on their behalf
• Check in with team members and external contacts to keep projects and deadlines on track
• Keep the task tracker in Google Sheets up to date, including status updates on active proposals and RFPs
• Coordinate key meetings, prepare agendas, and capture action items
• Keep documents, files, and shared folders organized and easy to find
• Flag priorities, risks, and overdue items to the executive before they turn into problems
• Handle ad hoc administrative requests and support asynchronous tasks independently
• Develop routines and simple processes that lighten the executive's workload over time

Skills

Executive support

Calendar management

Email management

Google Workspace

Task tracking

Communication

Organization

Tools

Asana

ClickUp

Notion

Trello

Job description

VA Masters in the Philippines is seeking an experienced Executive Assistant to support our founder and fast-moving leadership team. You will manage calendars, inboxes, follow-ups, and task tracking to keep things running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable communicating directly with senior leaders.

Proficiency with Google Workspace and common task tools is a plus. This role offers growth as the company scales and a high-trust environment for independent