Executive Assistant: Calendar & Email Maestro for a Founder

Tavor Perry; Baybay; On-site; PHP 420,000 - 660,000; Full time

Job summary

Tavor Perry in the Philippines is seeking an experienced Executive Assistant to support the founder and leadership team. You will manage calendars, inboxes, follow-ups, and task tracking, ensuring nothing slips through the cracks while communicating directly with senior leadership.

The role requires strong organization, proactive problem-solving, and a readiness to handle ad hoc admin tasks and cross-functional coordination at a fast pace.

Qualifications

• Proven experience as an Executive Assistant or similar role supporting senior leaders.
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Responsibilities

• Manage the executive's calendar and resolve scheduling conflicts.
• Monitor, sort, and reply to emails on the executive's behalf.
• Check in with team members and external contacts to keep projects on track.
• Update the task tracker in Google Sheets with status updates on proposals and RFPs.
• Coordinate meetings, prepare agendas, and record action items.
• Maintain organized documents, files, and shared folders.
• Alert the executive to priorities, risks, and overdue items.
• Handle ad hoc administrative requests and asynchronous tasks.
• Create routines and simple processes to lighten workload over time.

Skills

Executive support

Calendar management

Email management

Organizational skills

English proficiency

Deadline accountability

Communication skills

US-asynchronous collaboration

Proactive mindset

Task management tools

Tools

Asana

ClickUp

Notion

Trello

Job description

Tavor Perry in the Philippines is seeking an experienced Executive Assistant to support the founder and leadership team. You will manage calendars, inboxes, follow-ups, and task tracking, ensuring nothing slips through the cracks while communicating directly with senior leadership.

The role requires strong organization, proactive problem-solving, and a readiness to handle ad hoc admin tasks and cross-functional coordination at a fast pace.