Executive Assistant to Founder | Calendar & Ops Lead

Ultramanpower; Taguig; Hybrid; PHP 600,000 - 1,000,000; Full time

Job summary

UltraManpower in the Philippines seeks an Executive Assistant to the Founder to provide direct administrative and executive support to the founder of a growing data center and IT infrastructure business. The role requires high organization, initiative, and the ability to coordinate with multiple stakeholders.

The successful candidate will manage calendars, draft correspondence, prepare reports, and ensure tasks and commitments are monitored and followed through in a hybrid work environment.

Qualifications

• Bachelor's degree required.
• 2–3 years of relevant experience in executive assistance or similar roles.
• Experience supporting a founder or senior management preferred.
• Strong written and verbal English communication.
• Proficient in Microsoft Office or Google Workspace (email, calendars, spreadsheets, presentations).
• Excellent organizational, time-management and multitasking skills.
• Discretion handling confidential information.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Manage the founder's calendar, appointments, meetings, and daily schedule.
• Handle business correspondence, draft emails, and coordinate communications with internal and external stakeholders.
• Prepare meeting agendas, presentation materials, reports, and other business documents.
• Monitor action items, deadlines, and pending commitments, ensuring timely follow-ups.
• Coordinate with advisers, suppliers, service providers, and other business contacts.
• Maintain organized records, files, and confidential business documents.
• Arrange business travel, meetings, and other logistical requirements.
• Provide general administrative and coordination support as the business expands.

Education

Bachelor's degree in Business Administration, Management, Office Administration, or a related field

Tools

Microsoft Office

Google Workspace

Job description

UltraManpower in the Philippines seeks an Executive Assistant to the Founder to provide direct administrative and executive support to the founder of a growing data center and IT infrastructure business. The role requires high organization, initiative, and the ability to coordinate with multiple stakeholders.

The successful candidate will manage calendars, draft correspondence, prepare reports, and ensure tasks and commitments are monitored and followed through in a hybrid work environment.