Proactive Client Communications & Operations VA

vamasters, Inc.; Kidapawan; On-site; PHP 391,000 - 670,000; Full time

Job summary

vamasters, Inc. is seeking a proactive Executive Assistant to streamline day-to-day operations in close collaboration with the founder.

You will manage client communications, organize files in Google Drive, prepare presentations in Canva, and keep calendars on track so the founder can focus on growth and field work. The ideal candidate communicates clearly in English, has proven experience supporting a founder or executive, and thrives on staying organized, meeting deadlines, and proposing

Qualifications

• Proven experience supporting an executive or founder.
• Experience managing emails and calendars for busy leaders.
• Strong written and spoken English with professional client interactions.
• Excellent organizational skills and ability to meet deadlines.

Responsibilities

• Directly interact with clients via email and phone to keep projects on track.
• Manage founder's email and calendar with precision.
• Schedule appointments and coordinate availability for meetings.
• Organize, name, and file documents in Google Drive.
• Create client presentations in Canva.
• Procure samples and materials for client presentations.
• Monitor timelines, flag delays, and keep projects on schedule.
• Identify process gaps and suggest efficiency improvements.
• Oversee day-to-day operations and support key business decisions.

Skills

Executive support experience

Email & calendar management

Client communication (professional)

Organizational skills

Initiative / self-starter

Time management

Tools

Google Drive

Canva

Job description

vamasters, Inc. is seeking a proactive Executive Assistant to streamline day-to-day operations in close collaboration with the founder.

You will manage client communications, organize files in Google Drive, prepare presentations in Canva, and keep calendars on track so the founder can focus on growth and field work. The ideal candidate communicates clearly in English, has proven experience supporting a founder or executive, and thrives on staying organized, meeting deadlines, and proposing