Executive Assistant & First-Impression Coordinator

vamasters, Inc.; Cauayan; On-site; PHP 391,000 - 558,000; Full time

Job summary

vamasters, Inc. is seeking an organized Executive Assistant to handle a high volume of calls, messages, and scheduling.

You will greet callers, screen inquiries, and route information to the appropriate executives with professionalism and discretion. The role requires excellent spoken and written English, experience with calendar tools, and the ability to manage multiple tasks while maintaining confidentiality.

Qualifications

• Proven experience as an Executive Assistant, receptionist, or phone-based support role.
• Excellent spoken English with a professional phone presence.
• Strong written English for messages and follow-ups.
• Experience with calendar and scheduling tools.
• Comfort with phone and call management software.
• Sound judgment with sensitive and confidential matters.
• Principled, painstaking, and self-managing in day-to-day work.
• Strong communication skills.

Responsibilities

• Greet callers with a professional, friendly welcome.
• Screen calls and direct to the right person or department.
• Take accurate messages and deliver promptly.
• Answer questions with approved information and escalate when needed.
• Book appointments and handle calendar requests by phone.
• Chase missed calls, voicemails, and callbacks.
• Record call details and notes in our systems.
• Assist the executive with daily administrative tasks.
• Keep sensitive calls and information confidential.

Skills

Executive support experience

Excellent spoken English

Clear written English

Calendar management

Phone call handling

Confidential information handling

Self-management

Strong communication

Tools

CRM systems

Call-logging tools

VoIP platforms

Calendar tools

Job description

vamasters, Inc. is seeking an organized Executive Assistant to handle a high volume of calls, messages, and scheduling.

You will greet callers, screen inquiries, and route information to the appropriate executives with professionalism and discretion. The role requires excellent spoken and written English, experience with calendar tools, and the ability to manage multiple tasks while maintaining confidentiality.