Executive Assistant: Email, Calendar & Social Media

vamasters, Inc.; Cabuyao; On-site; PHP 279,000 - 502,000; Full time

Job summary

vamasters, Inc. invites applications for an organized Executive Assistant to support a busy wellness practice with day-to-day administration and social media tasks.

You will manage the inbox and calendar, follow up on billing and client communications, and turn existing content into scheduled social media posts using the owner's voice and scheduling tools.

The role rewards initiative, system-building, and discretion, with opportunities to expand as the practice grows.

Qualifications

• Proven experience in executive or administrative assistance, including email and calendar management.
• Strong organizational skills and a natural talent for creating systems.
• Experience with Google Workspace or similar tools, and with building online forms.
• Experience scheduling social media content with tools such as Later, Buffer, or similar.
• Comfortable using AI tools to draft content in a defined brand voice.
• Excellent written English and strong communication skills.
• Ability to take initiative and work out new platforms independently.
• Handles confidential information with discretion and professionalism.
• Trustworthy, careful, and comfortable working on your own.

Responsibilities

• Manage and organize the inbox by filtering junk, sorting emails into folders, and flagging priority messages
• Sort work and personal items apart and build to-do lists with action items and deadlines
• Reply to routine email requests and invitations on the owner's behalf
• Run the calendar, including setting up away messages and out-of-office coverage
• Follow up with third-party billing platforms via their help desks on claims and payment questions
• Audit weekly billing to make sure every session was charged, and send brief follow-ups on missed charges
• Review and approve routine scheduling requests, such as reschedules
• Build new forms and intake workflows, and keep digital files and folders organized
• Turn existing website copy, presentations, and educational materials into weekly social media posts in the owner's voice, and schedule them with social media scheduling tools

Skills

Email management

Calendar management

System building

English communication

Independent work

Discretion

Take initiative

Team coordination

Tools

Google Workspace

Google Forms

Later

Buffer

Canva

AI drafting tools

Job description

vamasters, Inc. invites applications for an organized Executive Assistant to support a busy wellness practice with day-to-day administration and social media tasks.

You will manage the inbox and calendar, follow up on billing and client communications, and turn existing content into scheduled social media posts using the owner's voice and scheduling tools.

The role rewards initiative, system-building, and discretion, with opportunities to expand as the practice grows.