Executive Assistant to Chief Executive Officer

GAIC Professional Services Inc.; Cebu City; Sur place; PHP 420 000 - 660 000; Plein temps

Résumé du poste

Virtual Staffing Solutions in Leyte, Philippines, seeks an experienced Executive Assistant to support the CEO and Chairman, handling day-to-day operations and strategic initiatives. The role requires coordinating calendars, travel, meetings, and communications for the executive team.

You will also plan events, liaise with HR, and ensure a seamless experience for internal and external stakeholders while maintaining discretion and high standards of confidentiality.

Qualifications

• Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry.
• Excellent communication skills and proficient in drafting and editing correspondence, reports, legal documents and presentations.
• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.
• Exceptional organization and follow-up skills with extreme attention to detail
• Strong judgment and discretion in dealing with highly confidential information
• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments

Responsabilités

• Provide administrative support for the VSS Executive Team.
• Manage an active calendar of appointments and keep track of all appointments and assist the Executive Team.
• Setting up interviews and meetings for the executives and screening visitors.
• Oversee and manage the email of the CEO and Chairman and bring important emails to the CEO and Chairman’s attention.
• Manage all activities, meetings, and travel arrangements for the VSS Executive Team.
• Plan, organize, budget, and execute events, ensuring all details are managed effectively.
• Coordinate with HR for event management responsibilities, as assigned.
• Ensure events are aligned with company goals and deliver a positive experience for the participants.

Connaissances

Executive support

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Outils

Microsoft Office

Zoom/MS Teams

Description du poste

As the leading BPO solutions provider in Leyte, Philippines, Virtual Staffing Solutions, offers a wide-ranging and comprehensive outsourcing solutions from call center services to back-office support, to highly complex data processing for SMEs and large corporations in the US and UK. Since its founding in 2018, the team has grown into a strong and competitive player in the BPO scene with over 2000+ employees and counting. Virtual Staffing has built its reputation of flexibility, quality, and industry excellence and has since brought its clients continual success in their business.

Responsibilities:

• Provide general administrative support for the VSS Executive Team
• Managing an active calendar of appointments and keep track of all appointments and assist the Executive Team
• Setting up interviews and meetings for the executives and screening visitors
• Oversee and manage the email of the CEO and Chairman and bring important emails to the CEO and Chairman’s attention
• Manage all activities, meetings, and travel arrangements for the VSS Executive Team
• Ensure a seamless and positive experience for both external and internal stakeholders
• Coordinate with cross-functional heads to ensure itineraries, objectives, and deliverables are met
• Liaise with the HR for event management responsibilities, as assigned
• Plan, organize, budget, and execute events, ensuring all details are managed effectively
• Ensure events are aligned with company goals and deliver a positive experience for the participants

Job Description:

• Supports the CEO and Chairman and other executive team members, as needed
• Day-to-day management, overseeing special projects and coordinating travel arrangements
• Timely and thorough preparation and review of reports
• Facilitation of meetings and events (planning, logistics, presentations, take minutes)
• Management of organizational updates and transactions via various systems as well as compliance tracking and follow-up for team members

Skills and Requirements:

• Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry
• Excellent communication skills and proficient in drafting and editing correspondence, reports, legal documents and presentations.
• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.
• Exceptional organization and follow-up skills with extreme attention to detail
• Strong judgment and discretion in dealing with highly confidential information
• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments, be customer service focused and work independently