Executive Assistant to CEO & Chairman — Strategic Partner

GAIC Professional Services Inc.; Cebu City; On-site; PHP 420,000 - 660,000; Full time

Job summary

Virtual Staffing Solutions in Leyte, Philippines, seeks an experienced Executive Assistant to support the CEO and Chairman, handling day-to-day operations and strategic initiatives. The role requires coordinating calendars, travel, meetings, and communications for the executive team.

You will also plan events, liaise with HR, and ensure a seamless experience for internal and external stakeholders while maintaining discretion and high standards of confidentiality.

Qualifications

• Significant experience as an Executive Assistant supporting senior-level executives, preferably in the BPO industry.
• Excellent communication skills and proficient in drafting and editing correspondence, reports, legal documents and presentations.
• Advanced knowledge of Microsoft Office and virtual meeting platforms such as Zoom/MS Teams.
• Exceptional organization and follow-up skills with extreme attention to detail
• Strong judgment and discretion in dealing with highly confidential information
• Ability to function in a dynamic, fast-paced environment, be detail-oriented, manage multiple projects simultaneously, prioritize and follow up on assignments

Responsibilities

• Provide administrative support for the VSS Executive Team.
• Manage an active calendar of appointments and keep track of all appointments and assist the Executive Team.
• Setting up interviews and meetings for the executives and screening visitors.
• Oversee and manage the email of the CEO and Chairman and bring important emails to the CEO and Chairman’s attention.
• Manage all activities, meetings, and travel arrangements for the VSS Executive Team.
• Plan, organize, budget, and execute events, ensuring all details are managed effectively.
• Coordinate with HR for event management responsibilities, as assigned.
• Ensure events are aligned with company goals and deliver a positive experience for the participants.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Tools

Microsoft Office

Zoom/MS Teams

Job description

Virtual Staffing Solutions in Leyte, Philippines, seeks an experienced Executive Assistant to support the CEO and Chairman, handling day-to-day operations and strategic initiatives. The role requires coordinating calendars, travel, meetings, and communications for the executive team.

You will also plan events, liaise with HR, and ensure a seamless experience for internal and external stakeholders while maintaining discretion and high standards of confidentiality.