Executive Virtual Assistant - Exec Support (US Hours)

MCVO Talent Outsourcing Services; Philippines; On-site; PHP 670,000 - 1,004,000; Full time

Job summary

MCVO Talent Outsourcing Services seeks a dedicated Virtual Assistant to join our fast-growing Solutions team. You will support the Director of Executive Solutions and help oversee day-to-day operations, including managing emails, calendars, travel, events, social media, and onboarding tasks for staff.

The role requires strong English, MS Office proficiency, and the ability to multi-task in a fast-moving environment. This remote position is based in the Philippines with coordination for US hours.

Qualifications

• Minimum 4 years’ experience working in a VA position, including 2 years with a US company.
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, SharePoint and Outlook.
• Experience with HubSpot preferred.
• Must be flexible and adaptable to meet the needs of a growing team.
• Fluency in English writing and speaking.
• Tech savvy, able to learn new apps quickly.
• Must communicate well electronically and verbally.
• Strong organizational skill and attention to detail.
• Demonstrated history of working US hours.
• Able to multi-task and support a fast-moving company.

Responsibilities

• Support the Director of Executive Solutions in overseeing the emails and calendars of the CEO.
• Implement and oversee Outlook rules for email management.
• Creating new contacts in Outlook.
• Research, book, and finalize travel for Executives.
• Register executives and team for events and conferences.
• Posting approved social media content on behalf of members of the executive team.
• Work with Office Solutions Manager to order office and technology supplies.
• Assist the Office Solutions Manager with new hire setup tasks.
• Send onboarding gifts to clients as well as gifts to referral partners.
• May assist with social media posting, and updating website with new staff.
• Assist in larger scale team projects as needed.
• Complete one-off projects as assigned.
• Pivoting and prioritizing tasks to meet changing needs daily.
• Other duties as assigned.

Skills

English fluency

Communication

Multi-tasking

Adaptability

Attention to detail

US hours experience

Team coordination

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

HubSpot

Job description

MCVO Talent Outsourcing Services seeks a dedicated Virtual Assistant to join our fast-growing Solutions team. You will support the Director of Executive Solutions and help oversee day-to-day operations, including managing emails, calendars, travel, events, social media, and onboarding tasks for staff.

The role requires strong English, MS Office proficiency, and the ability to multi-task in a fast-moving environment. This remote position is based in the Philippines with coordination for US hours.