Executive Assistant

Outsourcey; Pateros; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Competitive salary

HR function shaping opportunity

Growth and development opportunities

Job summary

Outsourcey is seeking an experienced Executive Assistant to support senior executives in the Philippines. The role focuses on calendar management, travel coordination, email handling, and professional communication to keep operations running smoothly.

Ideal candidates have 2.5+ years of EA experience, strong organizational skills, and proficiency in Microsoft Office and scheduling tools, enabling efficient support and timely decision-making in a fast-paced environment.

Qualifications

• 2.5+ years as an Executive Assistant or similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Proficiency in Microsoft Office Suite and scheduling tools.

Responsibilities

• Organize and schedule appointments, meetings, and events for executives.
• Maintain and update calendars to ensure efficient time management.
• Respond to incoming emails and other correspondence in a timely and professional manner.
• Serve as a point of contact for internal and external communications.
• Arrange travel plans including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel arrangements are confirmed.
• Manage day-to-day tasks and maintain an organized work environment.
• Assist with various administrative duties such as document preparation, record keeping, and office supply management.
• Take accurate notes during meetings and prepare agendas and minutes as required

Skills

Time management

Communication

Organizational skills

Attention to detail

Tools

Microsoft Office

Scheduling tools

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Min 2.5 years of Proven Experience as an Executive Assistant or in a similar administrative role.Excellent organizational and time-management skills.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and scheduling tools.

Core responsibilities:

• Organize and schedule appointments, meetings, and events for executives.
• Maintain and update calendars to ensure efficient time management.
• Respond to incoming emails and other correspondence in a timely and professional manner.
• Serve as a point of contact for internal and external communications.
• Arrange travel plans including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel arrangements are confirmed.
• Manage day-to-day tasks and maintain an organized work environment.
• Assist with various administrative duties such as document preparation, record keeping, and office supply management.
• Take accurate notes during meetings and prepare agendas and minutes as required

Benefits:

• Competitive salary
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.