Executive Assistant to CEO — Ops & Travel Pro

Zinnia; Hinoba-an; On-site; PHP 60,000 - 110,000; Full time

Job summary

Zinnia is hiring an Executive Assistant to the CEO to support a busy C-suite environment. You will manage calendars, coordinate domestic and international travel, and track expenses while maintaining an organized workflow.

You will act as the glue between clients, partners, vendors, and internal teams, handling research, prioritization, and timely follow-ups. The role requires strong communication, discretion with sensitive information, and the ability to work independently in a fast-paced

Qualifications

• 3+ years experience supporting a C-level executive.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.

Responsibilities

• Work closely with leaders and the first assistant to manage calendars.
• Arrange domestic and international travel plans.
• Track expenses and compile expense reports (Concur).
• Maintain an organized system for important correspondence and workflows.
• Act as liaison between clients, partners, vendors, and internal teams.
• Research and prioritize incoming tasks and determine course of action.
• Suggest and implement process improvements to boost efficiency.
• Support planning of events such as team off-sites, workshops, and board meetings.
• Assist with personal tasks as needed.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Tech proficient

Tools

Outlook

Microsoft Office

Adobe

Slack

Concur

Job description

Zinnia is hiring an Executive Assistant to the CEO to support a busy C-suite environment. You will manage calendars, coordinate domestic and international travel, and track expenses while maintaining an organized workflow.

You will act as the glue between clients, partners, vendors, and internal teams, handling research, prioritization, and timely follow-ups. The role requires strong communication, discretion with sensitive information, and the ability to work independently in a fast-paced