Executive Assistant to the CEO — Travel & Exec Support

AvantStay; Mexico; On-site; PHP 3,968,000 - 5,800,000; Full time

Job summary

AvantStay is seeking a highly organized Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder. You will manage day-to-day scheduling, coordinate travel, and handle confidential information while liaising with internal and external stakeholders.

The role requires 5+ years supporting senior executives, a Bachelor’s Degree, and the ability to work across time zones, including PST/EST hours.

Qualifications

• Bachelor’s Degree required.
• 5+ years of support experience to a senior/C-level executive; startup experience preferred.
• Highly organized with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication, including drafting messages and presentations.
• Flexible and available to work outside traditional office hours.
• Discretion with handling sensitive information.
• Professionalism with investors, board members, executives, and team members.

Responsibilities

• Manage day-to-day scheduling, coordination, and meeting logistics, acting as the liaison between the CEO and stakeholders.
• Organize and orchestrate staff and team meetings and offsites for the Executive Team.
• Coordinate travel itineraries for the CEO to the US and abroad.
• Attend meetings, take notes, share notes with stakeholders, and follow up on action items.
• Anticipate the CEO’s needs and identify problems and solutions proactively.
• Prepare the CEO for meetings with documentation, attendees, agenda, and goals.
• Handle confidential documents and meetings with discretion.
• Represent the CEO with executives, departments, investors, board members, and external stakeholders.
• Schedule personal appointments and assist with high-leverage personal tasks.
• Perform other duties as assigned.

Skills

Highly organized

Strong sense of urgency

Executive support experience

Written and verbal communication

Discretion with confidential info

Professionalism with diverse groups

High-volume task management

Education

Bachelor’s Degree

Job description

AvantStay is seeking a highly organized Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder. You will manage day-to-day scheduling, coordinate travel, and handle confidential information while liaising with internal and external stakeholders.

The role requires 5+ years supporting senior executives, a Bachelor’s Degree, and the ability to work across time zones, including PST/EST hours.