Sr Associate - Administration New Gurugram, Haryana, India

Zinnia; Hinoba-an; On-site; PHP 60,000 - 110,000; Full time

Job summary

Zinnia is hiring an Executive Assistant to the CEO to support a busy C-suite environment. You will manage calendars, coordinate domestic and international travel, and track expenses while maintaining an organized workflow.

You will act as the glue between clients, partners, vendors, and internal teams, handling research, prioritization, and timely follow-ups. The role requires strong communication, discretion with sensitive information, and the ability to work independently in a fast-paced

Qualifications

• 3+ years experience supporting a C-level executive.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.

Responsibilities

• Work closely with leaders and the first assistant to manage calendars.
• Arrange domestic and international travel plans.
• Track expenses and compile expense reports (Concur).
• Maintain an organized system for important correspondence and workflows.
• Act as liaison between clients, partners, vendors, and internal teams.
• Research and prioritize incoming tasks and determine course of action.
• Suggest and implement process improvements to boost efficiency.
• Support planning of events such as team off-sites, workshops, and board meetings.
• Assist with personal tasks as needed.

Skills

Organizational skills

Communication

Multitasking

Problem solving

Tech proficient

Tools

Outlook

Microsoft Office

Adobe

Slack

Concur

Job description

Zinnia is the leading technology platform for accelerating life and annuities growth. With innovative enterprise solutions and data insights, Zinnia simplifies the experience of buying, selling, and administering insurance products. All of which enables more people to protect their financial futures. Our success is driven by a commitment to three core values: be bold, team up, deliver value – and that we do. Zinnia has over $180 billion in assets under administration, serves 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO WE ARE:

Zinnia is simplifying how people buy, sell, and administer insurance products. Combining intuitive enterprise technology solutions and data insights, the Policygenius marketplace, and market-leading products including SmartOffice, AnnuityNet, LifeSpeed, WinFlex, TPP, VitalSales Suite, and Exchange Consulting, Zinnia is redesigning the insurance experience for shoppers, advisors, and insurers alike — and enabling more people to protect their financial futures along the way. Zinnia has over $173.7 billion in assets under administration across 100+ carrier clients, 2500 distributors and partners, and over 2 million policyholders.

WHO YOU ARE:

The ExecutiveAssistant to the CEO is a strong team player with experience supporting C-suite executives in an entrepreneurial or start-up environment. You can multitask, prioritize, demonstrate exceptional organization, and take ownership over your assignments. You thrive in a mission-driven culture, supporting collaboration and thinking outside the box. You can easily adapt to change in a fast-paced environment and demonstrate a practical approach to problem solving. No task is too big or small.

WHAT YOU’LL DO:

• Work closely with the leaders and first assistant to help manage an ever-changing calendar.
• Arrange detailed domestic and international travel plans.
• Track expenses and compile expense reports for the leader using Concur.
• Maintain a highly organized system to help manage important correspondence and sustain an efficient internal workflow.
• Act as “the glue” between clients, partners, vendors, and internal associates, keeping important initiatives on track and communication streamlined.
• Conduct appropriate research, prioritization and follow ups on incoming and upcoming tasks, and determine appropriate course of action.
• Suggest and implement ways to improve processes to help workflow efficiency.
• Develop plans and help manage events such as team building off-sites, workshops and board meetings.
• Assist with personal tasks as needed.

WHAT YOU’LL NEED:

• Minimum of 3+ years professional experience supporting a C-level executive.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Outstanding communications skills, both written and verbal, as well a professional presence to liaise with other executives, clients, partners, and colleagues at all levels.
• Positive and forward-thinking attitude; actively seeking solutions and opportunities, unafraid to ask questions and propose change.
• Computer Skills - Efficiency in Outlook, Microsoft Office Suites, Adobe, Slack, Concur and the ability to troubleshoot.
• Ability to work independently with a high degree of self-initiative.
• Proven ability to handle confidential and sensitive information with discretion.
• Team focused perspective; assisting others and seeking help when needed.

WHAT’S IN IT FOR YOU?

We’re looking for the best and brightest innovators in the industry to join our team. At Zinnia, you collaborate with smart, creative professionals who are dedicated to delivering cutting‑edge technologies, deeper data insights, and enhanced services to transform how insurance is done. Visit our website atwww.zinnia.com for more information. We are an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.