Executive Assistant to CEO: Inbox, Calendar, Travel Maestro

REMOTE STAFF, INC.; Makati; Remote; PHP 600,000 - 1,000,000; Full time

Job summary

REMOTE STAFF, INC. is seeking an experienced Executive Assistant to directly support the Director/CEO. The role focuses on owning the Director's inbox, calendar, and daily workflow, with a leadership role in training the Director on optimal EA delegation.

Candidates should have 5+ years of EA/PA experience, strong English communication, and a track record of process improvements in FMCG/retail or similar fast-moving environments. International travel may be required.

Qualifications

• Minimum 5 years as Executive/Personal Assistant to a senior executive or business owner.
• Ability to drive process improvements and establish optimal working habits.
• Exceptional written and verbal English communication.
• High proficiency with email, calendar tools, and task management systems.
• Superior time management and composure under pressure.
• Judgment and discretion in handling sensitive information.
• Experience supporting a founder/CEO in an SME.
• Background in FMCG, retail, or fast-moving environments.

Responsibilities

• Monitor, triage, and reply to emails; draft executive correspondence.
• Own calendar scheduling end-to-end and prioritize obligations.
• Organize meetings, take notes, record actions, and follow up.
• Manage Director's daily task list and ensure priorities are met.
• Prepare briefing materials before decisions or external meetings.
• Serve as primary contact for external partners, customers, and staff.
• Coordinate domestic or international travel bookings and itineraries.

Skills

Executive Assistant experience

Process improvements

English communication

Email/calendar management

Time management

Discretion with sensitive info

Support for founder/CEO

FMCG/Retail background

Tools

Outlook

Asana

Job description

REMOTE STAFF, INC. is seeking an experienced Executive Assistant to directly support the Director/CEO. The role focuses on owning the Director's inbox, calendar, and daily workflow, with a leadership role in training the Director on optimal EA delegation.

Candidates should have 5+ years of EA/PA experience, strong English communication, and a track record of process improvements in FMCG/retail or similar fast-moving environments. International travel may be required.