Strategic Executive Assistant — Calendar, Travel & Ops

MicroSourcing; Manila; Hybrid; PHP 420,000 - 680,000; Full time

Benefits offered by this job

Healthcare coverage day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is hiring an Executive Assistant to support the CEO, CCO, and GM-PH with calendar management, travel coordination, and meeting organization in a hybrid work setup in Metro Manila.

The role requires proven EA/Administrative Assistant experience, especially supporting C-level executives, and strong skills in Microsoft Office 365 and English communication. Flexibility across time zones and future on-site office support are valued.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Management, or related field.
• Proven experience as an Executive Assistant or Administrative Assistant, ideally supporting C-level executives; BPO experience is a strong advantage.
• Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint and OneDrive).
• Working knowledge of project management concepts; formal certification is not required.
• Excellent written and verbal English communication skills.
• Strong organizational skills, keen attention to detail, and ability to handle confidential information.
• Ability to manage multiple executives' priorities across time zones, including some overlap with US hours.

Responsibilities

• Calendar & schedule management for CEO, CCO, and GM-PH; resolve conflicts and protect focus and travel time.
• Plan and book domestic and international travel end to end; manage itineraries and expenses.
• Organize executive meetings with agendas, notes, and action items; ensure follow-through.
• Prepare confidential documents, reports, and presentations with proper formatting.
• Screen and prioritize communications; liaise with internal teams and external stakeholders.
• Track action items and coordinate across executives; apply project management principles.
• Assist with on-site office/admin needs if a future setup is introduced.

Skills

Executive support

English proficiency

Organizational skills

Time zone coordination

Project management basics

Education

Bachelor's degree in related field

Tools

Microsoft Office 365

Outlook

Teams

SharePoint

OneDrive

Job description

MicroSourcing is hiring an Executive Assistant to support the CEO, CCO, and GM-PH with calendar management, travel coordination, and meeting organization in a hybrid work setup in Metro Manila.

The role requires proven EA/Administrative Assistant experience, especially supporting C-level executives, and strong skills in Microsoft Office 365 and English communication. Flexibility across time zones and future on-site office support are valued.