Remote Executive Assistant to CEO - Board, Travel & Ops

HireArchi; Metro Manila; On-site; PHP 888,000 - 1,097,000; Full time

Job summary

Fire Protection Engineering and Life Safety Consulting Firm is seeking an experienced executive assistant to the CEO. This fully remote role manages email, calendars, travel, and expense reporting, enabling the CEO to focus on clients and growth.

You will handle confidential information with discretion, maintain meticulous timelines, and coordinate with the Las Vegas EO board. Strong written English and self-direction are essential.

Qualifications

• Three or more years supporting an executive, owner, or founder directly.
• Excellent written English. You will write on behalf of the CEO.
• Proven reliability with deadlines and detail. Errors in timesheets and expenses cost real money.
• Comfort with confidential information and sound judgment about what to share.
• Strong self-direction. You will not be micromanaged.
• Reliable high-speed internet, backup power or a backup work location, and a quiet environment.
• Willingness to sign a non-disclosure agreement covering client, financial, personnel, and personal information.

Responsibilities

• Email management: triage inbox, draft replies, maintain zero unread by day end.
• Calendar management: schedule, reschedule, protect focus blocks, send agendas.
• Travel management: book flights/hotels, build itineraries, handle disruptions.
• Time & expense reporting: prepare timesheets and monthly expense reports.
• Project deliverable tracking: maintain live tracker and weekly status summaries.
• Board support: coordinate EO Las Vegas board activities and communications.

Skills

Executive support

Written English

Time management

Confidentiality

Self-direction

Reliability

NDA readiness

Tools

Microsoft 365

Outlook

Teams

SharePoint

Zoho One

Deltek Vantagepoint

Claude

EO platforms

Job description

Fire Protection Engineering and Life Safety Consulting Firm is seeking an experienced executive assistant to the CEO. This fully remote role manages email, calendars, travel, and expense reporting, enabling the CEO to focus on clients and growth.

You will handle confidential information with discretion, maintain meticulous timelines, and coordinate with the Las Vegas EO board. Strong written English and self-direction are essential.