Executive Assistant to the CEO — Calendar & Field Ops

Private Advertiser; Makati; On-site; PHP 502,000 - 725,000; Full time

Job summary

Private Advertiser is seeking a dependable Executive Assistant to support the CEO with daily administration, coordination, and practical errands. The role combines calendar and meeting support with fieldwork, including document runs, pickups, deliveries, and approved purchases.

You will handle confidential information and ensure tasks are completed efficiently. The ideal candidate will have experience in executive assistance, strong organizational skills, and clear English and Filipino

Qualifications

• Experience in executive assistance or similar support roles.
• Strong organizational skills with attention to detail.
• Clear English and Filipino communication, professional conduct.

Responsibilities

• Manage the CEO's calendar, appointments, reminders, and meetings.
• Prepare materials, take notes, record decisions and deadlines; follow up on actions.
• Draft routine emails and organize correspondence and files for easy retrieval.
• Coordinate bookings, itineraries, transport, and event logistics for the CEO.
• Complete assigned errands, including document runs, deliveries, and approved purchases.
• Collect and deliver documents, packages, and supplies with proper receipt acknowledgement.
• Submit and follow up documents with offices, suppliers, and banks as required.
• Make approved purchases, track spending, and manage advances and receipts.
• Maintain an updated list of CEO requests, priorities, and deadlines with progress updates.
• Coordinate with Client Delivery, Project Management, Admin and Finance as needed.

Skills

Calendar management

Administration

Office coordination

Field errands

Communication (EN/Filipino)

Travel logistics

Tools

Email

Digital calendars

Documents & records

Spreadsheets

Messaging apps

Navigation tools

Job description

Private Advertiser is seeking a dependable Executive Assistant to support the CEO with daily administration, coordination, and practical errands. The role combines calendar and meeting support with fieldwork, including document runs, pickups, deliveries, and approved purchases.

You will handle confidential information and ensure tasks are completed efficiently. The ideal candidate will have experience in executive assistance, strong organizational skills, and clear English and Filipino