Executive Assistant

REMOTE STAFF, INC.; Philippines; Remote; PHP 670,000 - 1,116,000; Full time

Benefits offered by this job

Work from home

Competitive compensation

SSS/PhilHealth/Pag-ibig coverage

Job summary

Remote Staff, Inc. is seeking a dedicated Executive Assistant to work directly with the Director/CEO. You will own the inbox, calendar, and daily task workflow, taking the lead in training the Director on efficient delegation to an EA.

This is a remote, full-time role with a focus on discretion and proactive problem-solving. Ideal candidates bring 5+ years of senior-level support experience, excellent English communication, and strong organizational skills.

Qualifications

• Minimum of 5 years of proven experience as an Executive Assistant or Personal Assistant directly supporting a senior executive or business owner.
• Proactive leadership to drive process improvements and establish optimal working habits between executive and assistant.
• Exceptional written and verbal English communication abilities.

Responsibilities

• Inbox management: monitor, triage, reply to emails; flag priority items and draft executive correspondence.
• Calendar & schedule management: own calendar end-to-end, resolve conflicts, prioritize obligations.
• Meeting coordination: organize meetings, take notes, record actions, and follow up for execution.
• Task & priority tracking: manage daily task list, keep priorities on track, follow up with internal team members.
• Proactive planning: anticipate needs, conduct preliminary research, and prepare briefing materials.
• Gatekeeping & communication: serve as primary contact for external partners, customers, and staff with discretion.
• Travel logistics: coordinate domestic or international travel and build detailed itineraries.

Skills

Executive support

Leadership

English communication

Calendar & task tools

Organization

Confidentiality

Tools

Outlook

Asana

Job description

Status: Full time / 40 Hours / week

Work Schedule: 9:00 AM to 5:30 PM AEDT / 7:00 AM to 11:00 AM PHT (Monday to Friday) (with 30-min lunch break)

or 9:00 AM to 6:00 PM AEDT (with 1-hour lunch break)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 18+ years in the remote work industry. We've helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About the Company:

They are an Australian-based brand development and product sourcing company. Their service offers premium innovation of products through manufacturing excellence, nutrition expertise, trusted brands, and passionate people.

About the role:

Our client is looking for a dedicated, highly organized Executive Assistant to work directly with their Director/CEO. This is a focused EA role designed to take complete ownership of the Director's inbox, calendar, and daily task workflow. A primary expectation for this position is taking the lead in training the Director on how to utilize and delegate to an EA in the most efficient way possible.

Key Responsibilities:

• Inbox Management: Monitor, triage, and reply to emails; flag priority items for personal attention, and draft executive correspondence.

• Calendar & Schedule Management: Own calendar scheduling end-to-end, resolve conflicting commitments, and prioritize key obligations.

• Meeting Coordination: Organize meetings, sit in to take comprehensive notes, record action items, and follow up to ensure execution.

• Task & Priority Tracking: Manage the Director's daily task list, keeping priorities on track and following up on outstanding items with internal team members.

• Proactive Planning: Anticipate upcoming needs, conduct preliminary research, and compile briefing materials prior to important decisions or external meetings.

• Gatekeeping & Communication: Act as a professional primary point of contact for external partners, customers, and staff while maintaining discretion.

• Travel Logistics: Coordinate domestic or international travel bookings and build detailed itineraries as required.

Qualifications:

• Experience: Minimum of 5years of proven experience as an Executive Assistant or Personal Assistant directly supporting a senior executive or business owner.

• Proactive Leadership: Proven capability to drive process improvements and establish optimal working habits between executive and assistant.

• Communication Skills: Exceptional written and verbal English communication abilities.

• Tech Proficiency: High comfort level navigating email, calendar tools, and task management systems (e.g., Outlook, Asana).

• Organizational Skills: Superior time management with a calm, fast-paced, get-it-done approach under pressure.

• Confidentiality: Demonstrated sound judgment and strict adherence to handling sensitive business information.

Nice to Have:

• Prior experience supporting a founder or CEO within a small-to-medium enterprise (SME).

• Background in FMCG, retail, or fast-moving commercial environments.