Executive Assistant 16795

REMOTE STAFF, INC.; Makati; Remote; PHP 600,000 - 1,000,000; Full time

Job summary

REMOTE STAFF, INC. is seeking an experienced Executive Assistant to directly support the Director/CEO. The role focuses on owning the Director's inbox, calendar, and daily workflow, with a leadership role in training the Director on optimal EA delegation.

Candidates should have 5+ years of EA/PA experience, strong English communication, and a track record of process improvements in FMCG/retail or similar fast-moving environments. International travel may be required.

Qualifications

• Minimum 5 years as Executive/Personal Assistant to a senior executive or business owner.
• Ability to drive process improvements and establish optimal working habits.
• Exceptional written and verbal English communication.
• High proficiency with email, calendar tools, and task management systems.
• Superior time management and composure under pressure.
• Judgment and discretion in handling sensitive information.
• Experience supporting a founder/CEO in an SME.
• Background in FMCG, retail, or fast-moving environments.

Responsibilities

• Monitor, triage, and reply to emails; draft executive correspondence.
• Own calendar scheduling end-to-end and prioritize obligations.
• Organize meetings, take notes, record actions, and follow up.
• Manage Director's daily task list and ensure priorities are met.
• Prepare briefing materials before decisions or external meetings.
• Serve as primary contact for external partners, customers, and staff.
• Coordinate domestic or international travel bookings and itineraries.

Skills

Executive Assistant experience

Process improvements

English communication

Email/calendar management

Time management

Discretion with sensitive info

Support for founder/CEO

FMCG/Retail background

Tools

Outlook

Asana

Job description

About the role

Our client is looking for a dedicated, highly organized Executive Assistant to work directly with their Director/CEO. This is a focused EA role designed to take complete ownership of the Director's inbox, calendar, and daily task workflow. A primary expectation for this position is taking the lead in training the Director on how to utilize and delegate to an EA in the most efficient way possible.

Key responsibilities

• Monitor, triage, and reply to emails; flag priority items for personal attention, and draft executive correspondence
• Own calendar scheduling end-to-end, resolve conflicting commitments, and prioritize key obligations
• Organize meetings, sit in to take comprehensive notes, record action items, and follow up to ensure execution
• Manage the Director's daily task list, keeping priorities on track and following up on outstanding items with internal team members
• Anticipate upcoming needs, conduct preliminary research, and compile briefing materials prior to important decisions or external meetings
• Act as a professional primary point of contact for external partners, customers, and staff while maintaining discretion
• Coordinate domestic or international travel bookings and build detailed itineraries as required

About you

• Minimum of 5 years of proven experience as an Executive Assistant or Personal Assistant directly supporting a senior executive or business owner
• Proven capability to drive process improvements and establish optimal working habits between executive and assistant
• Exceptional written and verbal English communication abilities
• High comfort level navigating email, calendar tools, and task management systems (e.g., Outlook, Asana)
• Superior time management with a calm, fast-paced, get-it-done approach under pressure
• Demonstrated sound judgment and strict adherence to handling sensitive business information
• Prior experience supporting a founder or CEO within a small-to-medium enterprise (SME)
• Background in FMCG, retail, or fast-moving commercial environments

About us

They are an Australian-based brand development and product sourcing company. Their service offers premium innovation of products through manufacturing excellence, nutrition expertise, trusted brands, and passionate people.