Executive Assistant to CEO | Global Travel & Calendars

Beyond; Taguig; Hybrid; PHP 893,000 - 1,562,000; Full time

Benefits offered by this job

De Minimis Allowance

13th Month Pay

Medical Insurance (HMO) for employee +

2 Dependents

Sick Leave 15 days

Annual Leave 28 days

Birthday Leave

Learning Leaves

Public Holidays

Bereavement Leave

Parental Leave

Hybrid Work Model

Job summary

Beyond is seeking an Executive Assistant/Coordinator to manage calendars across global time zones, coordinate complex travel for the CEO and leadership, and support onboarding and events. The role requires strong organizational and communication skills, integrity, and the ability to work across a fast-changing, all-remote company with UK/global time-zone alignment.

Hybrid model with two to three days in the office, plus a generous benefits package including health coverage, leave allowances, and

Qualifications

• Experience in an EA/PA/administrator or coordination role supporting senior leadership.
• Experience in a technology environment.
• Proven calendar and time management across global time zones.
• Experience arranging international travel and detailed itineraries.
• Excellent written and verbal English communication with stakeholders.
• Confidentiality and discretion in handling sensitive information.
• Excellent organizational skills to manage multiple priorities under tight deadlines.
• Proficient in Google Workspace (calendar, email, docs, slides).
• Experience with expense management.
• Willingness to work flexible hours to align with UK/global leadership.
• Ability to synthesize information into agendas, summaries, trackers, and prep materials.

Responsibilities

• Own day-to-day management of SLT calendars across time zones with the EA.
• Support inbox management, triaging correspondence and drafting responses.
• Maintain records of decisions and actions from leadership meetings.
• Support onboarding logistics for new senior hires.
• Plan and book complex itineraries for CEO and leaders.
• Take ownership of travel logistics end to end (flights, visas, accommodation, transport).
• Coordinate and support planning and delivery of internal events.

Skills

Calendar management

Travel planning

Google Workspace

Communication

Discretion

Organizational skills

Expense management

Stakeholder management

Time zone coordination

Remote work adaptability

Tools

Travel booking tools

Expense management tools

Job description

Beyond is seeking an Executive Assistant/Coordinator to manage calendars across global time zones, coordinate complex travel for the CEO and leadership, and support onboarding and events. The role requires strong organizational and communication skills, integrity, and the ability to work across a fast-changing, all-remote company with UK/global time-zone alignment.

Hybrid model with two to three days in the office, plus a generous benefits package including health coverage, leave allowances, and