Executive Assistant to C‑Suite | Global Calendar & Travel

Dempsey Resource Management Inc.; Quezon; On-site; PHP 500,000 - 700,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking an Executive Assistant to provide comprehensive administrative and operational support to senior executives.

The role emphasizes complex calendar management, high-level communications, and discreet handling of confidential matters. The successful candidate will coordinate international travel, draft professional communications, and assist with special projects, while maintaining organized filing and efficient office operations across multiple branches.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality Management, Operations Management, Communications, or related fields.
• A Master’s degree or additional certifications (e.g., Project Management, Executive Assistant Certification) is an advantage but not required.
• 3–5 years of experience as an Executive Assistant, Administrative Manager, or Operations Coordinator.
• Experience supporting C-level executives (COO, CEO, or Operations Director) is strongly preferred.
• Experience in multi-branch retail, restaurant, food service, or hospitality operations is a significant advantage.
• Proven history of handling high-volume, fast-paced, multi-stakeholder operations.

Responsibilities

• Calendar & Time Management: Manage and maintain complex calendars across multiple time zones.
• Communication & Correspondence: Draft, edit, and manage emails, letters, and presentations.
• Travel & Expense Coordination: Arrange domestic and international travel and reconcile expense reports.
• Meeting & Project Support: Prepare agendas, briefings, and meeting minutes; follow up on action items.
• Confidentiality & Discretion: Handle sensitive information with integrity and maintain secure filing systems.
• Office & Administrative Oversight: Coordinate office supplies and onboarding of new executives.

Skills

Calendar management

Discretion

Communication

Organization

Multitasking

Education

Bachelor's degree

Master’s degree (advantage)

Tools

Calendar apps

Email tools

Job description

Dempsey Resource Management Inc. is seeking an Executive Assistant to provide comprehensive administrative and operational support to senior executives.

The role emphasizes complex calendar management, high-level communications, and discreet handling of confidential matters. The successful candidate will coordinate international travel, draft professional communications, and assist with special projects, while maintaining organized filing and efficient office operations across multiple branches.