Executive Assistant to CEO — Global Calendar & AI Projects

The Back Room Limited

Philippines

On-site

PHP 446,000 - 1,004,000

Full time

3 days ago

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Job summary

The Back Room Limited in the Philippines seeks an Executive Assistant to be the CEO's day-to-day partner. You’ll own the calendar, inbox, travel, expenses, and priorities, starting with structured guidance from the CEO and gaining independence as trust grows.

You’ll prepare agendas, capture minutes, coordinate cross-border travel, and manage executive communications. Requires 2+ years supporting a senior executive, excellent English, fluent Filipino, and proficiency with Google Workspace or MS

Qualifications

2+ years of experience as an Executive Assistant, Personal Assistant, or Administrative Assistant supporting a senior executive.
Bachelor’s degree in Business Administration, Management, Communications, or related field.
Excellent written and spoken English with ability to draft in an executive’s voice for international audiences; fluent Filipino.

Responsibilities

Own the CEO’s calendar and coordinate Executive Leadership schedules across time zones.
Triage inboxes, draft emails and executive correspondence for CEO review.
Keep a running tracker of priorities and deadlines; follow up with owners.
Prepare meeting agendas and circulate minutes within 24 hours.
Coordinate domestic and international travel including visas, arrangements, and travel insurance.
Process executive expenses and payments; reconcile with Finance.
Lead weekly CEO dashboard reporting and coordination with department heads.
Plan leadership meetings and company-wide events with Admin & Purchasing, People & Culture, Facilities.
Serve as the link between the CEO and departments/external partners; escalate blockers early.