Executive Assistant to CEO — Virtual, Calendar & Travel Pro

Rippedboxstation; Manila; Remote; PHP 335,000 - 614,000; Full time

Job summary

Rippedboxstation is seeking a Virtual Executive Assistant to support the CEO from the Philippines. The role is a 40-hour weekly engagement focusing on calendar management, meeting coordination, travel arrangements, and event logistics while upholding confidentiality and professional standards.

The candidate will prepare meeting materials, take minutes, and ensure timely distribution of documents. Strong English communication, organizational skills, and the ability to work independently and

Qualifications

• Experience as Virtual Executive Assistant for C-levels.
• Foundational understanding of the logistics industry.
• Hands-on Canva experience.
• Familiarity with Google Calendar and Calendly.
• Excellent interpersonal and written English communication.
• Discretion with confidential information.

Responsibilities

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
• Provide logistics support for events including RSVP lists, follow-up communications, partnership deliveries, agendas, and printing
• Answer phone calls and/or emails on behalf of the CEO
• Plan and organize workflow to meet deadlines and time constraints
• Assist in preparing meeting agendas, taking minutes, and distributing materials to participants
• Provide project support by researching, gathering data, and coordinating follow-ups
• Handle sensitive and confidential information with discretion and professionalism
• Identify and resolve administrative issues with a solution-oriented approach
• Collaborate with team members and departments to ensure seamless workflow
• Perform ad hoc tasks as assigned

Skills

Time management

Communication (English)

Discretion

Independent work

Team collaboration

Tools

Canva

GSuite

Zoom

Slack

Asana

Notion

Job description

Rippedboxstation is seeking a Virtual Executive Assistant to support the CEO from the Philippines. The role is a 40-hour weekly engagement focusing on calendar management, meeting coordination, travel arrangements, and event logistics while upholding confidentiality and professional standards.

The candidate will prepare meeting materials, take minutes, and ensure timely distribution of documents. Strong English communication, organizational skills, and the ability to work independently and