Executive Assistant to CEO — Board & Scheduling

VA Masters

Davao del Sur

On-site

PHP 600,000 - 1,000,000

Full time

7 days ago

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Job summary

VA Masters in the Philippines is seeking an organized Executive Assistant to provide confidential, high-level administrative support to the President & CEO. This trusted role manages complex scheduling, communications, board coordination, and leadership activities with discretion and professionalism.

The ideal candidate has strong written English, judgment, and the ability to represent the CEO’s office warmly and professionally.

Qualifications

4+ years providing executive-level administrative support, preferably to a C-suite or senior leader.
Proficiency with Microsoft 365, covering Outlook, Teams, SharePoint, and Planner.
Outstanding organizational and time management ability, with the capacity to juggle competing priorities in a fast-paced environment.
Strong written communication skills, including a track record drafting executive correspondence and preparing polished documents.
Excellent spoken English and a professional phone manner.
High degree of professionalism, discretion, and sound judgment around confidential information.
Dependable, precise, and able to work with minimal oversight.
Strong communication skills and the capacity to collaborate with multiple stakeholders.

Responsibilities

Run the CEO's calendar with strategic judgment, prioritizing and coordinating complex scheduling across internal leadership, board members, external partners, funders, and stakeholders.
Draft, edit, and prepare correspondence, briefings, presentations, and talking points for the CEO, ensuring accuracy and professionalism.
Coordinate logistics and materials for Board of Directors meetings, including agenda preparation and minute-taking.
Handle the CEO's travel arrangements, expense reporting, and logistical needs accurately and efficiently.
Act as a knowledgeable first point of contact for the CEO's office, routing communications professionally.
Back senior leadership coordination, including scheduling all-staff meetings, leadership retreats, and cross-functional convenings.
Monitor and follow up on action items and deliverables, keeping leadership informed and accountable.
Treat sensitive information with the highest level of discretion at all times.
Provide administrative support to senior management, including donor administration and cross-department coordination.