Executive Assistant

Dynamic Talent Solutions; Muntinlupa; On-site; PHP 334,800 - 446,400; Full time

Benefits offered by this job

Commission

Performance Bonus

Health Insurance

13th Month Pay

Job summary

A leading staffing firm is hiring an Executive Assistant in Muntinlupa. This role involves managing diary commitments, coordinating travel arrangements, and providing recruitment support. Candidates must have at least 12 months of executive assistant experience and be willing to work onsite in Alabang. Benefits include performance bonuses, healthcare, and government-mandated benefits. The ideal candidate is detail-oriented with excellent communication skills and the ability to liaise with various stakeholders.

Qualifications

• At least 12 months of experience as an executive assistant.
• Willing to work onsite in Alabang.

Responsibilities

• Manage diary and correspondence for Partner(s).
• Coordinate domestic and international travel arrangements.
• Assist with recruitment and onboarding processes.
• Ensure timely completion of expense claims and reports.

Skills

Efficient correspondence skills

Diary management

Stakeholder management

Event coordination

Travel arrangements

Tools

Microsoft Office suite

Job description

Job Description

Employee Recognition and Rewards

Commission, Performance Bonus, Employee Recognition Program, Incentives

Government Mandated Benefits

13th Month Pay, Paid Holidays

Insurance Health & Wellness

Health Insurance, HMO

Duties

• Highly developed skills in efficient correspondence and diary management support (via Microsoft Office suite) to Partner(s).
• Proactive review of the Partner(s)/Director(s) diary, managing clashes and liaising with stakeholders to move commitments (where applicable). Work with other EAs/EATLs/SLs to resolve calendar conflicts and issues.
• Thorough understanding of key stakeholder priorities and ability to translate that to diary management. Arrange all facets of meeting requirements and where appropriate, attend meetings to take minutes.
• Coordinate domestic and international travel arrangements, including the completion of administrative tasks pertaining to overseas travel and travel expenses.
• Assist with event arrangements and management as needed.

Operational Management and Reporting

• Work with designated Partner(s)/Director(s) to ensure timesheets, expense claims and time/expense transfers are completed in a timely manner.
• Conduct administrative processing of WIP/CRM reports as part of financial management reporting.
• Assist colleagues during periods of absence.

People

• Meet firm timelines during the performance management cycles for self, inclusive of goal setting, engagement reviews, quarterly check‑ins, and open review.
• Provide recruitment administrative support.
• Assist with onboarding and exiting employees including processing resignations, collecting returned assets as necessary and reconciling People Movements Report.
• Assist with People Direct queries, CECs, etc.
• Network and build relationships across the firm and act in line with independence requirements always both personally and from a firm perspective.

Qualification

• At least 12 months of experience as an executive assistant.
• Willing to work onsite in Alabang.