Executive Assistant to C-Suite Executive

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 781,000 - 893,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two-dep

Government-mandated benefits

Performance-based incentives

Quarterly company events

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking an Executive Assistant to the CEO to provide high-level administrative support to the CEO and other C-suite executives.

You will manage schedules, handle correspondence, prepare presentations, and coordinate travel while maintaining exceptional organization and strong English communication in a fast-paced client-focused environment. The role requires 7+ years of EA experience, with proficiency in MS Office and the ability to work independently and

Qualifications

• 7+ years of executive assistant experience, preferably supporting C-suite.
• Strong organizational and time management skills.
• Excellent written and verbal English communication.

Responsibilities

• Manage CEO schedule, meetings, and travel arrangements.
• Handle correspondence, emails, calls, and memos.
• Prepare presentations and reports with data and visuals.
• Coordinate travel, flights, hotels, and ground transport.
• Support other C-suite executives as needed.
• Perform other duties as assigned.

Skills

Executive support

Time management

Organization

English proficiency

Independence

Team collaboration

Communication

Interpersonal skills

Tools

MS Office Suite

Job description

Description

The Executive Assistant to the CEO is responsible for providing high-level administrative support to the CEO and other C-suite executives. This includes managing the executive's schedule, handling correspondence, preparing presentations, and coordinating travel arrangements. The ideal candidate will be a highly organized and efficient individual with excellent communication and interpersonal skills and has 7 years+ experience.

Department: Operations

Location: Client

Compensation: ₱70,000 - ₱80,000 / month

Description

The Executive Assistant to the CEO is responsible for providing high-level administrative support to the CEO and other C-suite executives. This includes managing the executive's schedule, handling correspondence, preparing presentations, and coordinating travel arrangements. The ideal candidate will be a highly organized and efficient individual with excellent communication and interpersonal skills and has 7 years+ experience.

Key Responsibilities

• Manage the executive's schedule, including scheduling meetings, setting appointments, and confirming travel arrangements.
• Handle correspondence, including responding to emails, screening phone calls, and drafting letters and memos.
• Prepare presentations and reports, including gathering data, formatting documents, and creating visuals.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Provide administrative support to other C-suite executives, as needed.
• Other duties as assigned.

Skills, Knowledge and Expertise

• 7+ years of experience as an executive assistant, preferably with experience supporting C-suite executives.
• Excellent organizational and time management skills.
• Strong English, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• A legal background is a plus.
• Can be direct and work with direct people

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided