Executive Assistant to C-Suite Executive

NightOwl Consulting Philippines, Inc; Quezon City; On-site; PHP 800,000 - 1,100,000; Full time

Job summary

NightOwl Consulting Philippines, Inc. is seeking an experienced Executive Assistant to support C-suite executives in Metro Manila. You will manage complex calendars, coordinate meetings, and organize travel arrangements to ensure smooth operations.

The role requires 7+ years in executive support, excellent English communication, and strong MS Office skills; a legal background is a plus, with the ability to work independently and collaboratively.

Qualifications

• 7+ years of experience in executive support or similar role.
• Excellent organizational and time management skills.
• Strong written and spoken English.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage the executive's schedule, including meetings, appointments, and travel arrangements.
• Handle correspondence, including emails, calls, letters and memos.
• Prepare presentations and reports with data gathering and formatting.
• Coordinate travel arrangements including flights, hotels, and transport.
• Provide administrative support to other C-suite executives as needed.
• Other duties as assigned.

Skills

Executive support

Organizational skills

English proficiency

Independent worker

Direct communication

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage the executive's schedule, including scheduling meetings, setting appointments, and confirming travel arrangements.

• Handle correspondence, including responding to emails, screening phone calls, and drafting letters and memos.

• Prepare presentations and reports, including gathering data, formatting documents, and creating visuals.

• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.

• Provide administrative support to other C-suite executives, as needed.

• Other duties as assigned.

Skills, Knowledge and Expertise

• 7+ years of experience as an executive assistant, preferably with experience supporting C-suite executives.

• Excellent organizational and time management skills.

• Strong English, both written and verbal.

• Ability to work independently and as part of a team.

• Proficiency in Microsoft Office Suite.

• A legal background is a plus.

• Can be direct and work with direct people