Executive Assistant: Master Scheduler & Liaison

CF Outsourcing Solutions; Quezon City; On-site; PHP 350,000 - 520,000; Full time

Job summary

CF Outsourcing Solutions is seeking an Executive Assistant to manage schedules, emails, reporting, and administrative priorities. The ideal candidate will excel in coordinating complex calendars, preparing and delivering scheduling updates and reports, prioritizing tasks, and handling confidential correspondence with professionalism.

This role requires attention to detail and strong communication to support executives.

Qualifications

• Experience: Minimum of 3-5 years as an Executive Assistant or similar role, supporting senior executives.
• Education: Bachelor's degree preferred, or equivalent combination of education and professional experience.
• Organizational Skills: Excellent at managing complex schedules and deadlines with meticulous attention to detail.
• Communication Skills: Excellent verbal and written communication; well-spoken and confident with executives and stakeholders.
• Technical Proficiency: Proficient in Microsoft Office, calendar management tools, and virtual meeting platforms.
• Reporting Skills: Ability to prepare scheduling reports and provide timely leadership updates.
• Discretion: Handle confidential information with integrity and professionalism.
• Adaptability: Thrive in a dynamic, fast-paced environment.
• Interpersonal Skills: Collaborative, service-oriented, with strong relationship-building.
• Personality & Presence: Extroverted, proactive, assertive, professional.
• Confidence & Initiative: Take ownership and make scheduling decisions within guidelines.

Responsibilities

• Calendar Management: Schedule meetings, travel, and appointments for executives, resolving conflicts.
• Email Organization: Prioritize emails, draft responses, and maintain organized inboxes.
• Meeting Coordination: Prepare agendas, summarize minutes, and follow up on action items.
• Communication Liaison: Serve as primary contact for stakeholders with discretion and professionalism.
• Scheduling Reporting & Updates: Maintain scheduling reports and communicate changes to stakeholders.
• Task Prioritization: Anticipate needs, set priorities, and meet deadlines.
• Confidentiality: Handle sensitive information with strict confidentiality.
• Administrative Support: Prepare reports, documents, and maintain records.
• Stakeholder Coordination: Ensure commitments and executive requests are met on time.

Skills

Calendar management

Email management

Communication skills

Organization

Discretion

Interpersonal skills

Problem solving

Microsoft Office

Zoom/Teams

Executive presence

Education

Bachelor's degree or equivalent

Tools

Outlook

Excel

Zoom

Teams

Calendar tools

Job description

CF Outsourcing Solutions is seeking an Executive Assistant to manage schedules, emails, reporting, and administrative priorities. The ideal candidate will excel in coordinating complex calendars, preparing and delivering scheduling updates and reports, prioritizing tasks, and handling confidential correspondence with professionalism.

This role requires attention to detail and strong communication to support executives.