Executive Assistant: Strategic Calendar & Exec Support

The Moment Group; Makati; On-site; PHP 670,000 - 1,228,000; Full time

Job summary

The Moment Group in Makati City, Metro Manila is seeking an experienced and highly organised Executive Assistant to support senior management and the executive office. This is a full-time role that plays a crucial strategic part in ensuring smooth operation and executive productivity.

You will manage complex calendars, coordinate travel, prepare presentations, handle confidential communications, and liaise with internal teams and external partners to ensure seamless leadership support.

Qualifications

• Proven experience as an Executive Assistant or senior administrative role.
• Excellent written and verbal English communication skills.
• Strong organisational and time-management abilities.

Responsibilities

• Manage executive calendars, meetings, and travel for senior leadership.
• Prepare agendas, briefing documents, and presentation materials.
• Handle confidential communications with discretion.
• Coordinate travel logistics including flights and accommodation.
• Maintain filing systems and databases for easy access.
• Act as liaison between executives, departments, and external stakeholders.
• Support preparation of reports, proposals, and strategic documents.
• Manage expense reports and ensure policy compliance.
• Oversee office administration and coordinate with facilities.
• Provide general administrative support to enhance executive productivity.

Skills

Time management

Communication

Discretion

Meeting coordination

Tools

Microsoft Office

Job description

The Moment Group in Makati City, Metro Manila is seeking an experienced and highly organised Executive Assistant to support senior management and the executive office. This is a full-time role that plays a crucial strategic part in ensuring smooth operation and executive productivity.

You will manage complex calendars, coordinate travel, prepare presentations, handle confidential communications, and liaise with internal teams and external partners to ensure seamless leadership support.