Executive Assistant

The Moment Group; Makati; On-site; PHP 670,000 - 1,228,000; Full time

Job summary

The Moment Group in Makati City, Metro Manila is seeking an experienced and highly organised Executive Assistant to support senior management and the executive office. This is a full-time role that plays a crucial strategic part in ensuring smooth operation and executive productivity.

You will manage complex calendars, coordinate travel, prepare presentations, handle confidential communications, and liaise with internal teams and external partners to ensure seamless leadership support.

Qualifications

• Proven experience as an Executive Assistant or senior administrative role.
• Excellent written and verbal English communication skills.
• Strong organisational and time-management abilities.

Responsibilities

• Manage executive calendars, meetings, and travel for senior leadership.
• Prepare agendas, briefing documents, and presentation materials.
• Handle confidential communications with discretion.
• Coordinate travel logistics including flights and accommodation.
• Maintain filing systems and databases for easy access.
• Act as liaison between executives, departments, and external stakeholders.
• Support preparation of reports, proposals, and strategic documents.
• Manage expense reports and ensure policy compliance.
• Oversee office administration and coordinate with facilities.
• Provide general administrative support to enhance executive productivity.

Skills

Time management

Communication

Discretion

Meeting coordination

Tools

Microsoft Office

Job description

About the role

We are seeking an experienced and highly organised Executive Assistant to join The Moment Group in Makati City, Metro Manila. This is a full-time position that plays a crucial strategic role in supporting senior management and ensuring the smooth operation of our executive office. As an Executive Assistant, you will be the cornerstone of executive productivity, managing complex schedules, coordinating high-level communications, and handling sensitive matters with discretion and professionalism. This role is integral to maintaining the efficiency and effectiveness of our leadership team and, by extension, the entire organisation.

What you'll be doing

• Managing executive calendars, including scheduling meetings, appointments, and travel arrangements for senior leadership
• Preparing comprehensive meeting agendas, briefing documents, and presentation materials for executive presentations and board meetings
• Handling confidential correspondence and communications with discretion and professionalism
• Coordinating travel logistics, including flight bookings, accommodation arrangements, and itinerary planning
• Maintaining organised filing systems and databases, ensuring important documents are easily accessible
• Acting as a liaison between executives and internal departments, as well as external stakeholders and clients
• Supporting the preparation of reports, proposals, and strategic documents
• Managing expense reports and ensuring compliance with company policies
• Overseeing office administration tasks and coordinating with facilities management as needed
• Providing general administrative support to enhance executive efficiency and productivity

What we're looking for

• Proven experience as an Executive Assistant or similar senior administrative role, ideally within a corporate or business environment
• Exceptional organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in additional languages is advantageous
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling software
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Professional demeanour with excellent interpersonal skills and the ability to interact confidently with senior stakeholders
• Strong attention to detail and accuracy in all administrative tasks
• Proactive approach with the ability to anticipate executive needs and take initiative
• Flexibility and adaptability in a fast-paced, dynamic work environment
• Knowledge of office management systems and best practices is preferred