Strategic Executive Assistant for High-Impact Leadership

The Aux; Philippines; On-site; PHP 500,000 - 800,000; Full time

Benefits offered by this job

Food Allowance

Government Benefits

13th Month pay

Work Equipment

Night Differential (if applicable)

20 Leaves (after 6 months)

Holiday pay

Overtime pay

Referral bonus

HMO (after 6 months)

Job summary

The Aux is seeking an experienced Executive Assistant in the Philippines to provide high-level administrative and operational support to senior executives. You will manage calendars, travel, and complex schedules, coordinate with internal and external stakeholders, and prepare meeting materials in a fast-paced environment.

This role requires proactive, highly organized, and discreet professionals who can anticipate needs and own processes from start to finish, across time zones and multiple

Qualifications

• 3+ years of experience in executive assistance, virtual assistance, administrative support, operations coordination, or similar roles.
• Proven experience supporting executives, founders, directors, or senior leaders.
• Excellent written and verbal English communication skills.
• Strong proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Zoom, Slack, iMessage).
• Comfortable working with international teams across time zones.

Responsibilities

• Provide day-to-day executive and administrative support to senior executives.
• Manage complex calendars, schedules, and competing priorities.
• Coordinate meetings, calls, and virtual appointments across multiple time zones, including Zoom.
• Prepare meeting agendas, briefing materials, and other executive documents.
• Take meeting notes, track action items, and follow up on commitments.
• Develop and maintain systems, trackers, and SOPs to improve efficiency.
• Coordinate domestic and international travel arrangements and itineraries.
• Draft and proofread professional emails and correspondence.

Skills

Executive support

Calendar management

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Zoom

Slack

iMessage

Job description

The Aux is seeking an experienced Executive Assistant in the Philippines to provide high-level administrative and operational support to senior executives. You will manage calendars, travel, and complex schedules, coordinate with internal and external stakeholders, and prepare meeting materials in a fast-paced environment.

This role requires proactive, highly organized, and discreet professionals who can anticipate needs and own processes from start to finish, across time zones and multiple