Executive Assistant (Reliever)

Frabelle Corporation; Caloocan; On-site; PHP 335,000 - 603,000; Full time

Job summary

Frabelle Corporation in Metro Manila is seeking an Executive Assistant to support senior-level managers, manage calendars, arrange travel, and prepare expense reports.

You will handle information flow, coordinate meetings, prepare presentations and minutes, and contribute to corporate efficiency with timely, personalized support.

Qualifications

• Well-organized with strong time-management skills.
• Able to work independently with minimal guidance.
• Experience using word processing, spreadsheets, databases, and presentation software.
• Experience as a virtual assistant.

Responsibilities

• Act as the point of contact among executives, employees, clients, and partners.
• Managing information flow in a timely and accurate manner.
• Managing executives' calendars and setting up meetings.
• Preparing financial statements, reports, memos, invoices, letters, and other documents.
• Answering phone calls and routing calls to the correct person, or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and preparing data for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.

Skills

Well-organized

Time management

Independent / self-guided

Experience as a virtual assistant

Tools

Word processing

Spreadsheets

Databases

Presentation software

Job description

About the role

Perform a variety of administrative tasks and support our company's senior-level managers. An Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. Contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key responsibilities

• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives' calendars and setting up meetings
• Preparing financial statements, reports, memos, invoices, letters, and other documents
• Answering phone calls and routing calls to the correct person, or taking messages
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings
• Accurately recording minutes from meetings

About you

• Well-organized with great time management skills
• Able to act without guidance
• Experience using various software, including word processing, spreadsheets, databases, and presentation software
• Experience as a virtual assistant