Executive Assistant

Puyat Steel Corp; Makati; On-site; PHP 279,000 - 558,000; Full time

Job summary

Puyat Steel Corp. seeks an Executive Assistant to provide high-level administrative support to the company's executives and board committees. The role includes scheduling, preparing documents, and coordinating meetings.

You will manage communications, take minutes, arrange travel, and maintain records databases, requiring strong organization and proficiency with standard office software. This position is based in Metro Manila.

Responsibilities

• Answer phones and route calls to the correct person or take messages
• File and retrieve corporate records, documents, and reports
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives
• Help prepare for meetings
• Accurately record minutes from meetings
• Greet visitors and decide if they should be able to meet with executives
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Read and analyze incoming memos, submissions, and distribute them as needed
• Make travel arrangements for executives
• Perform office duties that include ordering supplies and managing a records database

Job description

About the role

An Executive Assistant provides administrative support to executives, boards of directors, and committees.

Key responsibilities

• Answer phones and route calls to the correct person or take messages
• File and retrieve corporate records, documents, and reports
• Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives
• Help prepare for meetings
• Accurately record minutes from meetings
• Greet visitors and decide if they should be able to meet with executives
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Read and analyze incoming memos, submissions, and distribute them as needed=
• Make travel arrangements for executives
• Perform office duties that include ordering supplies and managing a records database